Sales Executive Assistant

Sales Executive Assistant

The Sales Executive Assistant provides high-level administrative and operational support in a fast-paced, dynamic environment. This role partners closely with the Chief Revenue Officer (CRO) and Sales leadership, serving as a trusted liaison across the Sales organization and broader HBS team. This individual exercises sound judgment, communicates effectively, and manages multiple priorities with a high level of organization and attention to detail. This individual operates with a high degree of independence, handles sensitive and confidential information with discretion, and thrives under pressure while supporting a wide range of executive-level activities.

Roles and Responsibilities/ Essential Functions:

• Serve as a strategic partner to the CRO and Sales leadership, exercising independent judgment to manage competing demands, anticipate needs, and support effective decision-making.
• Manage a highly dynamic executive calendar, including prioritization, strategic scheduling, and conflict resolution; act as a gatekeeper for the CRO's time by evaluating requests and aligning meetings with business priorities.
• Coordinate internal and external meetings, including recurring leadership cadences, cross-functional initiatives, and sales forums; ensure alignment, preparation, and follow-through.
• Plan and execute key sales meetings and communications, including monthly calls, agendas, content development, and post-meeting distribution.
• Coordinate complex domestic travel arrangements (flights, hotels, ground transportation) and align logistics across designated team members to ensure seamless execution.
• Oversee expense management for the CRO, including submission, review, and approval of expenses in a timely manner.
• Lead end-to-end event planning for executive and sales-level events (e.g., Quarterly Business Reviews, Sales Kick Offs), including logistics, vendor coordination, catering, communications, and materials.
• Support executive communications and presence, including managing professional social media activity in partnership with Marketing.
• Perform a wide range of administrative and operational tasks, including invoice processing, vacation approvals, performance review coordination, and executive meeting logistics.
• Serve as a back up for other administrative functions.

Competencies:

• Accountability
• Adaptability
• Business Acumen
• Communication
• Detail Oriented
• Decision Making
• Innovative
• Organized
• Relationship Building
• Reliability
• Self-Motivated
• Working Under Pressure

Required Experience:

• 6+ years of administrative experience to include at least 3+ years of supporting Executive Leadership

Required Skills, Education and/ or Certifications:

• Bachelor's Degree or equivalent years of experience
• Strong judgment in determining when to act autonomously vs. when to escalate, with a bias toward ownership and solutioning.
• Exceptional organization, prioritization, and time-management skills, with the capacity to manage multiple high-priority requests simultaneously.
• Computer Skills: High Proficiency in Microsoft Office Suite, specifically Outlook, Word, Excel & Power Point.

Equal Opportunity Employer Including Disabled and Veterans

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