Court Clerk Coordinator - Probate Court

Overview & Benefits Oakland County is more than just a workplace. It is a place where you can make a real difference. As one of Michigan’s leading public service organizations, we are committed to strengthening communities, delivering essential services, and improving the quality of life for nearly 1.3 million residents. When you join our team, you become part of a mission-driven workforce guided by integrity, innovation, and a passion for public service. We offer competitive pay, comprehensive benefits, and the opportunity to do meaningful work that matters. Apply today and help shape the future of Oakland County, where we are All Ways Moving Forward. For more information about Oakland County benefits and employee perks, please visit: General Summary $60,990 - $87,714 This position is on-site Are you an organized leader who thrives in a fast-paced court environment and enjoys supporting the daily operations that keep the judicial system running smoothly? As a key support role within Probate Court operations, this position helps oversee Judicial Court Clerks, supports courtroom and docket operations, assists with training and onboarding staff, and helps ensure court proceedings and documentation are completed accurately and efficiently. This role also partners with court leadership on process improvements, reporting, and special projects that support the overall success of the Court. What You’ll Do Assist with recruiting, hiring, onboarding, training, and overseeing the work of Judicial Court Clerks, visiting judge clerks, students, and interns Help promote the orderly flow of court proceedings and ensure related documentation is completed accurately and timely Support the supervision and review of docket activity, and other court processes for accuracy and compliance Assist in training Judicial Court Clerks in courtroom procedures, docket management, reporting, and paperwork processing Coordinate clerk coverage and scheduling support for Probate Judges to maintain efficient court operations Collaborate with the filing counter team to develop and implement best filing practices and procedures Participate in committees and special projects focused on improving court operations and processes Assist the Court and Court Administrator’s Office with preparing reports and information for the State Court Administrative Office (SCAO) Utilize countywide and department-specific software systems to complete assignments and support daily operations Provide support in maintaining professional, efficient, and customer-focused court services Why You’ll Love It Here Play an important role in supporting the judicial process and serving the community Gain experience working closely with court leadership, judges, and administrative teams Be part of a collaborative environment focused on accuracy, efficiency, and continuous improvement Help mentor and support staff development through training and daily operational guidance Participate in meaningful projects that directly impact court operations and services Work in a dynamic environment where no two days are exactly the same Build valuable experience in court administration, leadership support, and judicial operations Contribute to a team dedicated to professionalism, public service, and operational excellence Minimum Qualifications EXPERIENCE, TRAINING, KNOWLEDGE, SKILLS & ABILITIES REQUIRED MINIMUM QUALIFICATIONS 1. Must have completed an Associate’s degree or equivalent education from an accredited college or university. 2. Have at least one (1) year experience in the processing of records related to court proceedings. ADDITIONAL DESIRABLE QUALIFICATIONS 1. Considerable knowledge of procedures related to court proceedings and appropriate documentation. 2. Considerable communication skills and a strong desire to work with others. 3. Considerable knowledge of statutory requirements associated with court processing. 4. Considerable ability to supervise others and to establish and maintain effective working relationships with a variety of staff, including, but not limited to, judges, administrators, and clerks. 5. Considerable ability to follow complex and technical oral and written instructions. 6. Reasonable ability to make routine decisions in accordance with established departmental policies and procedures. 7. Reasonable ability to prepare and present oral and written reports to supervisors, staff and other interested groups and individuals. 8. Reasonable ability to utilize current word processing, spreadsheet, database, e-mail, and Internet software. 9. Knowledge of modern office practices and procedures. 10. Knowledge of the computer-based court information systems, word processing, spreadsheet, and database programs as well as electronic communication systems. 11. Knowledge of and ability to work with statistical data and reports. SUPERVISION EXERCISED Functions as a working supervisor over the Judicial Court Clerks and visiting judge’s clerks. Instructs assigns, schedules, and checks work for Judicial Court Clerks, visiting judge clerks. Participates in the recruitment, selection, and training of judicial court clerks. ESSENTIAL JOB FUNCTIONS Assists with training Judicial Court Clerks in all aspects of judicial proceedings, including docket management, docket reporting, and processing paperwork. Ensures court protocol is followed. Works with Court staff on procedural issues. Assists in establishing and implementing new courtroom procedures, including real-time docket entry and case scheduling training. Assists in providing docket management training to assure that consistent docket management practices are employed by judicial court clerks and implements procedures for changes in the law. Provides recommendations to the applicable judge or court administrator regarding personnel issues related to the Judicial Court Clerks. Participates in the performance evaluation process of the Judicial Court Clerks. Schedules regular meetings with the Judicial Court Clerks and visiting judge clerks. Acts as a float clerk when needed for Probate Judges. Trains judicial court clerks on use and troubleshooting of video court reporting equipment. Assists in clerk recruitment and conducting initial interviews for potential Judicial Court Clerks. Participates in committees related to court operations and other special projects as necessary. Assists in reviewing docket and caseload reports and developing recommendations for improved case flow management strategies. Assists in developing training programs for the judicial court clerks regarding legislative and court rule changes that affect courtroom procedures. Responsible for writing and maintaining Probate Court training manual for Court Clerks and making recommendations regarding court clerk responsibilities emphasizing unification of chambers procedures to the extent possible. Presents approved court policies and case flow management procedures to new judges and judicial employees. ADDITIONAL DUTIES & RESPONSIBILITIES Performs other duties as assigned. Complies with all policies and standards. Utilizes current countywide and/or department specific software to complete assignments. ESSENTIAL MENTAL & PHYSICAL REQUIREMENTS Ability to communicate work-related information clearly and professionally. WORKING CONDITIONS Work is performed in a typical office and courtroom environment. IMPORTANT NOTE: The primary purpose of this job description is to set a fair and equitable salary range for this job classification. Generally, only those key duties necessary for proper job evaluation and/or labor market analysis have been included. Other duties and responsibilities will be assigned by the supervisor. Additional Minimum Qualifications Union* BU81- United Auto Workers (UAW) Local 889: Probate Non-Supv (UAW) *If applicable EEO Statement We are committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin or ancestry, sex, gender identity, age, physical or mental disability, veteran or military status, genetic information, sexual orientation, marital status, or any other legally recognized protected basis under federal, state or local laws, regulations or ordinances. Inclusion Statement Oakland County is committed to welcoming applicants from all backgrounds, including those with prior convictions, as we believe in providing equal opportunities for all. We value the unique perspectives and experiences each individual brings to our team and are dedicated to fostering an inclusive, supportive workplace. If you have the skills and qualifications for the position, we encourage you to apply. All candidates are evaluated based on their ability to meet the job requirements, legal obligations and thrive in our organization. All ways, MOVING FORWARD. At Oakland County, we offer a stable and supportive work environment, competitive salaries, comprehensive benefits, professional development, and generous education assistance program. We value the dedication and hard work of our team and our commitment to the communities we serve - it's at the heart of our success. We're always seeking new ways to enhance our workplace and foster a culture of growth, inclusion, and innovation. We believe that our people are our greatest asset, and our future depends on the diverse perspectives, experiences, and talents of our team. Join us on our mission to keep Oakland County a vibrant place to live, work, and play.