Administrative Assistant - Med Division of Sleep Medicine

Administrative Assistant - Med Division of Sleep Medicine

Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines. Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?

Entity: Clinical Practices of University of Pennsylvania

Department: Med Division of Sleep Medicine

Location: Penn Sleep Center- 3624 Market St

Hours: Full Time

Summary: Responsible for clerical support within the division of Sleep Medicine, including administrative and clinical related duties.

Administrative Duties:

• Compilation and submission of expenses for travel, subscriptions, memberships and books for re-imbursements in a timely fashion.
• Maintain multiple calendars/schedules, office hours and meetings.
• Answer and screen all phone calls. Take appropriate messages or delegate calls to appropriate support staff.
• Make travel and lodging arrangements.
• Updating SharePoint sites
• Ordering Supplies for department
• Other administrative duties as required to support divisional needs

Clinical Duties:

• Assists attending physicians with administrative tasks during their office hours.
• Schedule required procedures for patients at attending physician's direction. This includes completion of chart management and PSM forms and follow-up to ensure that all necessary preadmission testing has been scheduled.
• Copy and disseminate follow-up patient correspondence, reports, and notes to patients and referring physicians.
• Assist patients with referrals and scheduling for follow up visits.
• Provide cross coverage for designated co-workers per guidelines and as directed by supervisor.
• Ensure that all operative reports and encounter forms are turned in for billing within designated timeframes.
• Provide cross coverage for designated co-workers per guidelines and as directed by supervisor.
• Scheduling peer to peers for attending physician.

Education:

• H.S Diploma
• 3+ years of experience. A combination of education and experience will be considered.

We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives. Live Your Life's Work

We are an Equal Opportunity employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.