Part Time Assistant

Private Individual on the Upper East Side Seeking a Part-Time Executive & Personal Assistant

Position: Part-Time, Live-Out Executive & Personal Assistant
Location: Upper East Side, New York City; primarily virtual with occasional in-person work
Schedule: Approximately 25 hours during the first week or two, transitioning to approximately 10–15 hours per week on an ongoing basis
Salary: $35–$45 per hour, depending on experience
Employment: W-2 Position
Start Date: ASAP / Flexible for the right candidate
Relocation: No – seeking candidates within reasonable commuting distance of New York City

About the Principal

A Partner at a New York City law firm is seeking a highly capable, intelligent, and resourceful Executive & Personal Assistant to provide both professional and personal support as she prepares for a career transition.

The initial focus of the position will be helping the Principal organize and execute the many moving pieces associated with this transition, including updating her résumé and professional materials, organizing contacts, drafting correspondence, and assisting with scheduling and outreach. Once these projects are underway, the role will transition into an ongoing part-time position supporting both professional and household needs.

Most responsibilities can be handled virtually, although the Principal would like someone who is available to meet in person periodically and assist from her Upper East Side residence when necessary.

Responsibilities

Executive & Professional Support

• Manage and coordinate the Principal’s calendar, appointments, meetings, and scheduling.
• Arrange travel and assist with itineraries, reservations, and related logistics.
• Assist with updating, formatting, and organizing résumés, biographies, and other professional materials.
• Compile and organize professional contacts and assist with outreach related to the Principal’s career transition.
• Draft polished emails, correspondence, and other professional communications on the Principal’s behalf.
• Conduct research and help organize information needed for professional projects and decision-making.
• Use AI and other technology tools efficiently to streamline research, drafting, organization, and administrative tasks.
• Anticipate next steps and independently follow through on projects with minimal supervision.
• Maintain a high level of discretion when handling confidential professional and personal information.

Personal & Household Support

• Assist with the management and organization of personal and family affairs.
• Coordinate matters related to the Principal’s residences, including a Florida rental/property and a home in the Hamptons.
• Communicate with and coordinate household vendors, including cleaners, landscapers, and other service providers.
• Confirm that scheduled household work has been completed and follow up with vendors when necessary.
• Help organize household projects, appointments, reservations, and other personal logistics.
• Handle calls, scheduling, research, and administrative tasks related to the Principal’s homes and family needs.
• Maintain organized records, contact information, schedules, and task lists across professional and personal matters.

Ideal Candidate & Personality

The ideal candidate is exceptionally competent, smart, organized, and resourceful. This individual should be comfortable working with a successful senior professional and able to move seamlessly between executive-level administrative support and personal or household responsibilities.

The Principal is seeking someone who can take a loosely defined request, determine what needs to happen, and carry it through to completion without requiring extensive direction. Strong judgment, excellent written communication skills, and attention to detail are essential.

The right candidate will also be technologically savvy and comfortable using AI tools to work more efficiently. They should be proactive about identifying better ways to organize information, manage projects, draft communications, and keep the Principal on track.

Because this role involves access to sensitive professional, personal, and family information, discretion, confidentiality, and sound judgment are paramount.

Requirements

• Prior experience as an Executive Assistant, Personal Assistant, Family Assistant, or in a similarly high-level administrative support role.
• Exceptional organizational skills and the ability to manage multiple professional and personal priorities simultaneously.
• Excellent written and verbal communication skills, including the ability to draft polished professional emails.
• Strong calendar management, travel coordination, research, and administrative skills.
• Tech-savvy and comfortable learning and effectively utilizing AI tools and other productivity platforms.
• Ability to work independently, anticipate needs, solve problems, and follow through without significant oversight.
• High level of professionalism, discretion, and confidentiality.
• Comfortable coordinating household vendors and assisting with personal and family affairs.
• Ability to work primarily virtually while remaining available for occasional in-person assistance on the Upper East Side.
• Legal authorization to work in the United States.
• Excellent professional references.