TFO (Tenant Fit-Out) Project Manager

Job Description

Job Description

About Applied Digital: 

At Applied Digital, we are the epicenter of AI innovation, crafting cutting-edge data center solutions tailored for the demands of high-performance computing. Designed from the ground up to support AI and machine learning workloads, our infrastructure is the backbone of tomorrow’s technological advancements, including AI-driven video and generative platforms. 

We are: 

• Forward-Thinkers: With a keen eye on current market trends and future innovations, we adapt swiftly and lead technological evolution. 
• Resilient: We navigate complex challenges and emerge stronger, delivering robust and reliable solutions for industry pioneers. 
• Innovative Designers: Leveraging the latest technologies, we create visionary solutions that redefine industry standards. 

At Applied Digital, we are committed to solving intricate problems, advancing business initiatives, maximizing operational efficiency, and reducing our carbon footprint. We are a team of resilient, forward-thinking innovators driving the AI revolution. 

Key Responsibilities:

Project Leadership & Stakeholder Management

• Serve as the campus-based owner representative and primary point of accountability for assigned TFO projects.
• Lead project kickoffs, weekly TFO coordination, owner-contractor meetings, cost reviews, schedule reviews, risk reviews, and tenant-facing construction updates.
• Coordinate with the Campus Director and Customer Delivery team to maintain alignment on tenant commitments, decisions, and communication.
• Establish clear responsibilities, decision paths, action tracking, and escalation protocols across the project team.
• Maintain alignment between TFO execution, the base building, campus infrastructure, Operations, technology deployment, and commissioning activities.

• Own the approved TFO project budget, commitments, forecasts, cash flow, contingency, allowances, and projected final cost.
• Partner with Cost Controls to maintain accurate cost reports, variance explanations, and executive-level financial updates.
• Review invoices and pay applications for scope, progress, supporting documentation, contract compliance, and budget alignment.
• Lead project change control, including early identification, pricing review, funding source, approval routing, documentation, and incorporation into the forecast.
• Manage contractor and consultant performance against executed agreements and ensure unapproved scope is not incorporated into billing.
• Coordinate audits, commercial reconciliations, and financial closeout with Finance, Procurement, Cost Controls, and third-party reviewers.

Schedule, Risk & Reporting

• Own the weekly TFO schedule management process and maintain alignment with the integrated master schedule and tenant milestones.
• Review contractor schedule updates, milestone variance, critical path, float, procurement dates, design releases, commissioning activities, and recovery plans.
• Coordinate with the TFO Superintendent on field progress, daily constraints, look-ahead planning, manpower, quality, logistics, and inspection readiness.
• Maintain project risk, issue, decision, and action logs with clear owners and required resolution dates.
• Prepare concise weekly reporting covering scope, schedule, cost, safety, quality, procurement, commissioning, tenant decisions, and required escalations.

Procurement, Design & Contract Administration

• Coordinate contractor, consultant, and owner-furnished procurement requirements against required-on-job dates and field installation sequences.
• Work with Design and contractors to monitor RFIs, submittals, design changes, bulletins, and scope clarifications that may affect cost or schedule.
• Ensure requisitions, purchase orders, contracts, change documents, and supporting approvals are initiated and tracked in a timely manner.
• Facilitate coordination among designers, installing contractors, equipment vendors, Commissioning, Operations, and tenant representatives.
• Confirm project records are complete, current, and retained in the appropriate systems of record.

Commissioning, Turnover & Closeout

• Integrate commissioning, testing, early access, tenant deployment, substantial completion, and Ready for Service requirements into the project execution plan.
• Coordinate with Commissioning and the TFO Superintendent to resolve readiness constraints and close quality or testing deficiencies.
• Lead delivery of closeout requirements, including as-builts, O&M manuals, warranties, training records, spare parts, punch lists, and turnover documentation.
• Coordinate financial closeout, final invoices, commitment closure, claims resolution, and final cost reconciliation.
• Capture lessons learned and provide feedback to the TFO Preconstruction Manager and portfolio teams.

Role Boundaries

• This role owns overall TFO project performance, budget, commercial administration, and weekly schedule management.
• The TFO Superintendent owns daily field coordination, short-interval planning, site logistics, field QA/QC, inspection readiness, and direct observation of the work.
• The TFO Project Manager does not replace the General Contractor's contractual responsibility for means and methods, site safety, quality control, or subcontractor supervision.

Knowledge, Skills & Abilities

• Understanding of construction project management, cost control, contract administration, change management, and CPM scheduling.
• Strong understanding of data center TFO systems and the interfaces among construction, commissioning, operations, and tenant technology deployment.
• Ability to manage large, fast-paced project budgets and communicate forecast, contingency, allowance, and change status clearly.
• Proficiency reading drawings, specifications, schedules, contracts, pay applications, change requests, and commissioning plans.
• Experience managing contractors, consultants, vendors, and cross-functional stakeholders without relying solely on direct authority.
• Advanced proficiency in Excel, Bluebeam, project management platforms, scheduling tools, and Microsoft Office applications.
• Executive-ready written and verbal communication with sound judgment and timely escalation skills.
• Proactive, organized, and solutions-oriented leadership style.

Education and Experience

• Bachelor's degree in Construction Management, Engineering, Architecture, or a related field preferred.
• 7+ years of commercial construction project management experience, including responsibility for budget, schedule, contracts, and project reporting.
• Project management experience on data center, mission-critical, industrial, advanced manufacturing, or complex MEP-intensive projects preferred.
• Experience with GMP contracts, change management, pay applications, procurement, commissioning, and project closeout required.
• Owner-side project management experience is preferred.

Travel

• This is an onsite, campus-based role.
• Periodic travel may be required for contractor, vendor, design, tenant, or portfolio coordination.

Please note that Applied Digital is currently unable to sponsor new applicants for employment authorization or provide immigration-related support for this position. This includes, but is not limited to, visa categories such as H-1B, F-1 OPT, F-1 STEM OPT, F-1 CPT, J-1, TN, E-2, E-3, L-1, O-1, and any Employment Authorization Documents (EADs) or other work authorizations that require employer sponsorship.

The company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the company reserves the right to change this job description and/or assign tasks for the employee to perform, as the company may deem appropriate. 

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents acknowledge that they possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

The company is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable.