Event Sales & Venue Coordinator

Job Description

Job Description

About Us

Michael's Tuscany Room is a premier private event venue specializing in weddings, quinceañeras, celebrations, corporate events, showers, and special occasions. We are seeking a friendly, organized, and motivated individual to join our team and help create exceptional experiences for our clients from their first inquiry through the day of their event.

Position Summary

The Event Sales & Venue Coordinator serves as the first point of contact for prospective clients and plays a key role in venue sales, event coordination, and administrative support. This position requires excellent customer service, strong organizational skills, and the ability to multitask in a fast-paced event environment.

Responsibilities

• Answer incoming phone calls, emails, and website inquiries 
• Schedule and conduct venue tours with prospective clients 
• Meet with clients to discuss event details, packages, and venue offerings 
• Prepare proposals, contracts, and event paperwork 
• Follow up with leads and assist in converting inquiries into booked events 
• Maintain client records and event calendars 
• Assist clients throughout the planning process 
• Coordinate final event details including timelines, guest counts, menus, and vendor information 
• Support event setup and ensure events run smoothly on-site 
• Communicate with vendors, clients, and venue staff 
• Perform general office and administrative duties 
• Assist management with special projects and event operations 

Qualifications

• Previous experience in event planning, hospitality, banquet sales, wedding venues, restaurants, hotels, or customer service preferred 
• Strong communication and interpersonal skills 
• Professional appearance and demeanor 
• Excellent organizational and multitasking abilities 
• Ability to work independently and as part of a team 
• Comfortable using email, Microsoft Office, Google Workspace, and CRM systems 
• Available to work some evenings and weekends as events require 
• Sales experience is a plus 

What We're Looking For

The ideal candidate is outgoing, detail-oriented, and passionate about helping clients celebrate life's special moments. We are looking for someone who enjoys building relationships, providing exceptional customer service, and ensuring every event is executed seamlessly.

Compensation

• Competitive hourly pay based on experience 
• Commission opportunities for booked events 
• Growth opportunities within the company