HR Assistant

Human Resource Assistant 2 PositionThe Department of Corrections (DOC) Human Resource Office Region 4 is seeking to fill a Human Resource Assistant 2 position. This role performs human resource work within the DOC HR Office at SCI (State Correctional Institution) Somerset and Laurel Highlands. You will serve as the primary time advisor by ensuring leave is coded correctly, auditing work completed by timekeepers, providing guidance, and managing the submission of requests that affect employee time, pay, and leave. If you are interested in a career with human resource work, we encourage you to apply to work as part of our dedicated team of professionals!This position supports timekeeping and payroll functions, provides guidance to employees and timekeepers, and participates in related human resource responsibilities. As a Human Resource Assistant 2, you will perform the following duties: Time Record Audits: Examine daily reports and correct errors as needed, complete quarterly post audit reviews, and submit all appropriate documentation for both Timekeeping Guidance: Train new timekeepers, research payroll problems, and respond to employee questions on payroll, overtime, attendance, leave usage, and related matters System Input Reviews: Check work to ensure facility timekeepers are coding employee time accurately and in accordance with policy and contract requirements Leave Usage Monitoring: Review individual employee time records to ensure leave is used in accordance with rules and to track long-term changes in employee status Employment Transaction Processing: Prepare paperwork and update internal systems for leave payouts, separations, schedule changes, and other employee action requestsInterested in learning more? Additional details regarding this position can be found in the position description.Work Schedule and Additional Information:Full-time employmentWork hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch. Telework: You may have the opportunity to work from home (telework) part-time, up to one day per week, after successful completion of a six-month probationary period. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Somerset. The ability to telework is subject to change at any time. Additional details may be provided during the interview. Salary: In some cases, the starting salary may be non-negotiable.You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.Minimum Experience and Training Requirements:One year as a Human Resource Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); orOne year of clerical or other comparable experience and one year of beginning level paraprofessional human resource or equal opportunity work; orAn equivalent combination of experience and training.Other Requirements:You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.You must be able to perform essential job functions.Legal Requirements:You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.How to Apply:Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted. Failure to comply with the above application requirements may eliminate you from consideration for this position. All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information. Veterans: Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to and click on Veterans.Telecommunications Relay Service (TRS): 711 (hearing and speech disabilities or other individuals).If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.