BOOKEEPER/ADMINISTRATIVE ASSISTANT

Job Description

Job Description

We are seeking an experienced, organized, and detail-oriented Bookkeeper / Administrative Assistant to manage bookkeeping for multiple companies while providing administrative, operational, and personal assistance.

The ideal candidate is proactive, dependable, resourceful, and capable of working independently while managing multiple priorities in a fast-paced environment.

Key Responsibilities

Bookkeeping & Accounting

- Manage bookkeeping and financial records for multiple companies.

- Handle accounts payable, accounts receivable, and general ledger transactions.

- Perform bank and credit card reconciliations.

- Prepare financial reports, spreadsheets, and account summaries.

- Track invoices, payments, expenses, and financial deadlines.

- Maintain accurate and organized accounting records.

Administrative & Operations Support

- Manage calendars, appointments, correspondence, and scheduling.

- Coordinate daily administrative and business operations.

- Prepare documents, reports, spreadsheets, and professional correspondence.

- Communicate with vendors, clients, and service providers.

- Maintain corporate records and confidential documentation.

- Monitor deadlines, assignments, and follow-ups.

- Assist with special projects and operational tasks.

Personal Assistance & Property Coordination

- Coordinate personal appointments, travel, and reservations.

- Assist with personal errands and day-to-day administrative needs.

- Schedule property maintenance, repairs, and vendor services.

- Coordinate household-related tasks, payments, and service arrangements.

- Handle confidential personal and business matters with discretion.

Qualifications

- Minimum 3 years of bookkeeping and QuickBooks experience.

- Strong proficiency in Microsoft Office 365, particularly Excel, Word, and Outlook.

- Experience managing accounting records for multiple companies.

- Excellent organizational, multitasking, and problem-solving skills.

- Strong written and verbal communication skills.

- Ability to work independently with minimal supervision.

- Professional, dependable, and highly detail-oriented.

- Certified Notary Public required.

- Valid Florida driver's license and reliable transportation required.