Office Assistant I or II

Job Description

Job Description

Office Assistant l - Grade 7: $18.68 - $25.14 DOE : Must be a high school graduate or equivalent. Must have basic secretarial experience either through formal schooling or a minimum of one (1) year job related experience.

Office Assistant ll - Grade 9: $20.57 - $27.72 DOE: Must be a high school graduate or equivalent. Must have basic secretarial experience either through formal schooling or a minimum of three (3) years directly related job experience.

Department:

Public Works

Position Reports to:

Water Superintendent

Pay Grade:

7/9

Employment Type:

Full-time

Exempt/Nonexempt:

Non-exempt

Description:

Under the direction of the Water Superintendent, provides general secretarial support for the Water division.

Duties:

• Assists the Water division in answering phones, greeting public, and answering and/or directing questions to the proper people.
• May assist in event planning or other department projects.
• Provides basic office support and performs general secretarial work such as filing, typing letters, legers, invoicing, and memos as directed.
• May perform data entry, track information, create newsletters, pamphlets, and/or flyers, etc.
• May handle currency from product sales within divisions.
• Orders supplies and schedules maintenance for office equipment.
• Acts as back-up to other secretarial staff.

All other duties as assigned.

Qualifications:

• Must be a high school graduate or equivalent.
• Must have basic secretarial experience either through formal schooling or a minimum of one (1) year job-related experience (for Assistant I) or three (3) years job-related experience (for Assistant II).

KNOWLEDGE, SKILLS, AND ABILITIES

Must be able to operate a computer and be able to type a minimum of 40 wpm. Must be detail-oriented and able to maintain filing systems and other data storage/retrieval systems. Must have courteous telephone skills and must work well with the public. Must be able to quickly take accurate messages.

Physical Demands:

While performing the duties of this job, the employee is required to sit for extended periods of time. This job requires a significant amount of time at a computer screen and using a keyboard for data entry. May occasionally lift up to 25lbs.

Drug screen and background checks performed