Office Specialist II

Office Specialist II

FT / PT Status - Full-Time
Salary - $15.48 - $29.06 Hourly Wage
Remote Work / In-Office - In-Office / On-Site Recruiter - Staci Ditzer | View email address on click.appcast.io | View phone number on click.appcast.io
Application Deadline - 10/18/2026

Key Responsibilities

Make a Real Impact: Join Our Team as an Office Specialist II!

Do you have a knack for keeping things running smoothly, a love for details, and a passion for making a difference? The Utah Department of Corrections is looking for an organized and dedicated Office Specialist II to join our team. This role is perfect for someone who thrives in a fast-paced environment and wants to contribute to the rehabilitation and support of incarcerated individuals.

Job Description

As an Office Specialist II, you will be a key player in our operations, providing essential administrative support that helps our department run effectively. You'll work closely with a diverse team to ensure smooth daily operations and contribute to our mission of public safety and rehabilitation.

Your responsibilities will include:

• Managing and processing offender grievances and GRAMA (Government Records Access and Management Act) requests, ensuring all documentation is accurate and timely.
• Oversee residents' inmate accounts, including deposits, withdrawls, monthly statements, payment of fees, and settlement of other debts. This includes assigning and disbursing debit cards and checks.
• Assisting with our therapeutic, volunteer and education programs, helping to coordinate and support initiatives that offer new opportunities for incarcerated and paroled individuals.
• Playing a direct role in the rehabilitation of incarcerated individuals through meticulous record-keeping and support of programs designed for their success.
• Supporting staff through essential administrative tasks, including processing purchases, organizing and maintaining critical documents, and keeping daily trackers and databases up to date.
• Maintaining a professional and positive attitude, promoting teamwork, and maintaining a high level of confidentiality.
• Communicating effectively with staff, offenders, and the public, both verbally and in writing.
• Assisting with special projects and other duties as assigned.

We currently have 2 open In-Office Specialist II positions at the following locations:

• 1480 N 8000 W, Salt Lake City, UT, 84116
• 1141 S. 2475 West Salt Lake City, UT 84104

Qualifications
If you are a highly organized, detail-oriented individual with a strong sense of purpose, we encourage you to apply. This is a chance to use your skills to help create a safer community and support positive change.

Ideal candidate will:

• Have working clerical or secretarial experience in a Law Enforcement Agency, the Legal system, and/or the Courts system.
• Be detail oriented.
• Will have experience with accounts payable and accounts receivables.
• Display excellent communication skills.
• Have experience in understanding and applying state statutes, rules and laws to work related procedures.
• Speaks, Reads, Writes fluently in English.

Responsibilities:

• Resident finance-accounts payable and accouts receivables
• Inventory, purchasing, intakes and case closeouts.
• Prepare and/or process documents; review for accuracy and completeness; update information and/or evaluate against policy; compare elements for consistency or logical relationships, etc.
• Writes or drafts correspondence, reports, documents and/or other written materials.
• Retrieves data found in databases to generate requested reports.
• Assists staff to locate, view, or assemble scanned, or archived documents and/or information.
• Verifies data entry by comparing the source document against input data, utilizing automated verification system, using dual entry or other verification technique.
• Maintains and/or creates files or record keeping systems. Sorts, labels, files, archives and retrieves documents, or other materials.
• Reviews files, records, etc., to determine action to be taken.

Qualifications:

(includes knowledge, skills, and abilities required upon entry into position and trainable after entry into position)

• Find, gather and collect information or data
• Deal with people in a manner which shows sensitivity, tact, and professionalism
• Enter, transcribe, record, store, or maintain information in either written or electronic form.
• Monitoring and reviewing program entries
• Speak clearly, concisely and effectively; listen to, and understand, information and ideas as presented verbally
• Follow principles, practices and procedures of an office environment
• Operate a computer keyboard
• Operate office equipment
• Compile, categorize,audit, verify, or process information or data
• Communicate fluently in English
• Review and/or edit documents for accuracy and completeness
• Establish, organize and/or maintain files
• Communicate information and ideas clearly, and concisely, in writing; read and understand information presented in writing
• Organize information in a clear and concise manner
• Use automated software applications
• Research methods, techniques, and/or sources of information
• Grammar, spelling and punctuation

About the Role

Location -
1141 South 2475 West
Salt Lake City, Utah, 84104
United States
Background Check Required - A comprehensive background investigation, which may include a polygraph, may be required.
Drug Test Required - Yes
Schedule Code - B - Competitive Career Service

Why You Should Join Our Team In Utah, we believe hard work is important, but balance is essential. Finding work/life balance is a vital element to our culture. To find out more about WHY Utah, click here. Other benefits may include:

• Job Stability: Enjoy the security and reliability of employment within a well-established organization.
• Career Growth: Develop valuable skills and gain opportunities for leadership within a large organization.
• Meaningful Work: Contribute to an important service that benefits the community and supports organizational goals.
• Supportive Work Environment: Be part of a team that values cooperation, strong work ethics, and mutual support.

The Agency

The Utah Department of Corrections as a dedicated team of professionals ensures public safety by effectively managing offenders while maintaining close collaboration with partner agencies and the community. Our team is devoted to providing maximum opportunities for offenders to make lasting changes through accountability, treatment, education, and positive reinforcement within a safe environment.

For additional information about the Utah Department of Corrections please go to this link.

EEO Statement The State of Utah is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. For accommodations, please contact View phone number on click.appcast.io.