Publishing Assistant

Publishing Assistant

Locations: New York — hybrid working model

We are seeking a motivated and enthusiastic individual to join our Business, Economics and Statistics Journals Group as a Publishing Assistant. Under the guidance of the Executive Publisher, the Publishing Assistant provides administrative and project management support for a portfolio of journals in Business, Economics, Social Sciences & Statistics, and general assistance to the team of Publishers based in New York and the global program. The Publishing Assistant will strive to help deliver best-in-class service to Editors-in-Chief, Editorial Board Members, society representatives, authors, and peer reviewers. Working with colleagues throughout the company, you will also gain valuable exposure and experience to many aspects of the publishing industry.

This is a hybrid working position offered in our New York office. The location strategy supports team structure and aligns business needs.

Role Responsibilities:

• Understanding and contributing to meeting the annual targets for journal submission, publication, and transfer volumes, as well as turnaround times
• Serving as a vital information resource for Editors-in-Chief, Editorial Board members, and society partners
• Handle general enquiries from within Springer and from external partners, esp. external editors and authors.
• Prepare materials for team reports, conferences, and board meetings, including assistance with PowerPoint presentations, and provide administrative support for team meetings.
• Request annual journal reports and monitor schedule.
• Reporting "key performance indicators," such as article output, usage, citations, and media coverage
• Manage ongoing and ad hoc editorial and publishing projects under direction of publishing editors such as: assistance with editor recruitment and onboarding; compiling reporting on journal metrics; researching complex ethics cases; managing and monitoring invoices and payment requests; and other projects as assigned.
• Develop strong working relationships with colleagues across all departments to coordinate ongoing production, editorial office, marketing, conferences, and other internal department deadlines.
• Contributing to social media initiatives and support a variety of marketing initiatives and activities
• Inputting and maintaining relevant data to systems, such as JFlow, CoreMedia Studio, etc.
• Liaising with Publishing Assistants in other publishing divisions and units to share best practices and propose improvements to workflows, operations and communications
• Contributing to the wider Springer Journals group by taking part in cross-departmental projects and initiatives, with respect to publication ethics, data transparency, Open Access policy, and other industry developments

Experience, Skills & Qualifications:

• Educated to degree level or equivalent, preferably in a relevant field of study
• Proficiency with Microsoft 365 applications (Word, Excel, PowerPoint) and Google Looker
• Have excellent verbal and written communication skills and be numerate and IT systems-literate, with a sharp eye for detail
• Be able to organize and prioritize numerous tasks and be able to work on your own initiative
• Be resourceful and proactive in dealing with problems, queries, and opportunities
• Have excellent team-working skills to deal with people within the company and externally at all levels
• Have a proactive attitude
• Excellent English-language skills
• Have excellent networking and acquiring skills and good presentation skills
• Be a diplomatic and assertive individual who can work with demanding stakeholders
• Previous experience within academic publishing preferred
• Be flexible, able to work in a multi-cultural environment and show a commercial/entrepreneurial spirit

In return, we offer a competitive salary range and great employee benefits.

To Apply: Applicants should include the following:

• an updated CV
• a cover letter explaining their interest in the post

US Annualized Base Salary Range: $45,000 - $50,000. The salary offer may vary based on work experience, education, skill level and equity.