System Administrator

$85k - $110k

Tax Alchemy

United States

System Administrator

Department: Shared Services

Employment Type: Full Time

Location: Remote

Compensation: $85,000 - $110,000 / year

Description

The System Administrator will build and maintain the operational backbone of multiple systems and workflows across the organization's various business entities. This role will own project execution, process documentation, and customize automation tools to creatively leverage AI to support a lean workforce.

Minimum Qualifications

3-5 years managing systems at a small-to-mid sized company (professional services, agency, or SaaS)
High degree of fluency in Notion and GoHighLevel
Expertise using, prompting, and building workflows with AI LLMs like ChatGPT and Claude
Comfortable building dashboards, analyzing spreadsheets, understanding data
Background in tax, accounting, or financial services operations preferred
Experience with intercompany or shared services structures would be ideal

Key Responsibilities

Project Management
- Run cross-company initiatives end-to-end: scoping, timelines, stakeholders, delivery
- Translate leadership's strategic priorities into executable project plans with clear owners and deadlines
- Keep multiple workstreams moving in parallel without dropping balls
- Surface blockers early and drive resolution
Systems Ownership (Notion, GHL, Canopy, etc.)
- Architect and maintain our Notion workspace: databases, dashboards, SOPs, project trackers
- Build and optimize GoHighLevel workflows, pipelines, automations, and integrations
- Evaluate and onboard new platforms as the business needs them (Make, Zapier, Airtable, internal tools)
- Document everything so the team can actually use what you build
AI Integration
- Identify workflows ripe for AI automation across client work, internal ops, and CS
- Build and prompt-engineer AI agents, GPTs, and Claude projects for repeatable tasks
- Stay current on LLM tooling (Claude, ChatGPT, Gemini, n8n, Zapier AI) and bring back what is useful
- Treat AI as a force multiplier baked into every system you design, not a separate initiative
Data & Reporting
- Build and maintain dashboards that give leadership clear visibility into each operating company's performance (Tax Alchemy, DMG, etc.)
- Define the KPIs that matter for each business unit and the cadence they're reported on (weekly scorecards, monthly business reviews, quarterly leadership decks)
- Pull, clean, and reconcile data across platforms (Notion, GHL, QuickBooks, spreadsheets, internal tools) into a single source of truth
- Use the right tool for the job - Google Sheets and Excel for fast iteration, BI tools (Looker Studio, Metabase, or similar) for durable reporting
- Turn data into decisions: flag trends, surface anomalies, and bring recommendations - not just dashboards

Skills, Knowledge and Expertise

Expert level technical skills and experience with all manner of digital platforms
Strong ability to self-direct and use judgement when escalating bottlenecks and issues
Comfortable diving into projects, taking initiative, and discovering (and testing) efficient solutions
Manage a complex workload with attention to detail and competing priorities
Handle sensitive and confidential issues with professionalism and discretion
Communicate effectively with all levels of professionals across the organization using all manner of tools (Loom, Slack, Notion, etc.)

Benefits

Work from home
Medical, dental, vision, life and voluntary life insurance
401(k) with company match
Paid vacation and sick days
Paid holidays

Apply

Vacancy posted 1 day ago

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