Special Events & Development Coordinator

Job Description

Job Description

Special Events & Development Coordinator

Position Description

The Cypress College Foundation seeks an energetic, organized, professional and self-motivated individual to plan and execute events. The Special Events Coordinator is a highly responsible and visible role within the Foundation. The incumbent plans and executes events to directly raise funds while cultivating, recognizing, educating, and stewarding donors and prospects. This position carries a high degree of autonomy and will work collaboratively with the Director of Development and Executive Director to implement a plan and strategy for each event.

Qualifications
The strongest candidates will have considerable experience in planning events of all varieties, including a gala dinner, golf tournament, and numerous cultivation events. The ability to interact with executive level administrators, government officials, donors/prospects, alumni, and development staff, with an understanding of protocol and confidentiality is required.

General Responsibilities

• Planning, coordinating, and executing all aspects of events. i.e., securing venues, catering, florists, parking, managing invitations, RSVPs, and other event related matters.
• Liaises with College leadership, event Committees and the Communications department on the development of media, marketing materials, announcements, photo opportunities and event scripts.
• Assists in developing new events, and maintains, organizes, and manages existing fundraisers and special events from concept to completion, ensuring they operate smoothly, efficiently, and generate maximum revenue and exposure.
• Provides input on stewardship strategies to ensure seamless transition between fundraising events and stewardship activities.
• Provides volunteer coordination and direction to volunteers for special events.
• Creates, prepares, and distributes meeting notes and supporting documents.
• Utilizes donor database, e-mail marketing, publishing programs, and social media to coordinate events.
• Coordinates guest lists, food service arrangements, menu planning, decorations and table set up, nametags and staffing.
• Coordinates production and distribution of print materials for donor/sponsor/and participant’s solicitations.
• The ability to work well independently on several projects concurrently, and possess excellent communication, organizational and creative thinking skills.
• Experience in planning and implementing events including expertise in attracting sponsorships and auction items; proven track record in developing and implementing promotion plans.
• Software proficiency in Microsoft Word, Excel, Power Point, is required, knowledge and experience in the fundraising database programs is preferred.
• Project Management, organizational and prioritizing skills; problem solving and organizational skills; attention to detail is imperative.
• Demonstrated high energy level and flexibility, pleasant persona coupled with sound judgment; flexible, discreet, and able to maintain confidential information, knowledge of correct protocol for specific situations.
• Comfort in working in an environment with a flexible schedule that includes working some nights and weekends as necessary.
• Working with the Director of Development in coordinating annual giving fundraising for Alumni, President’s Circle, scholarships, and other giving activities.

The Cypress College Foundation is a leader in community college philanthropy. Since 1972 it has provided Cypress College with private support, serving as the vehicle through which individuals and organizations may invest in the college and its students. As a 501(c)(3) non-profit organization, the Foundation provides nearly one million dollars annually to support students through scholarships, emergency assistance, and other critical college programs. The Cypress College Foundation fuels the excellence of Cypress College by engaging the community, building relationships, and inviting the generosity of donors. The resources raised and managed by the Foundation enrich college programs, remove barriers, and empower students to succeed as they prepare for careers, transfer to four-year universities, and pursue lifelong learning goals.

Company Description

The Cypress College Foundation is a leader in community college philanthropy. Since 1972 it has provided Cypress College with private support, serving as the vehicle through which individuals and organizations may invest in the college and its students. As a 501(c)(3) non-profit organization, the Foundation provides nearly one million dollars annually to support students through scholarships, emergency assistance, and other critical college programs. The Cypress College Foundation fuels the excellence of Cypress College by engaging the community, building relationships, and inviting the generosity of donors. The resources raised and managed by the Foundation enrich college programs, remove barriers, and empower students to succeed as they prepare for careers, transfer to four-year universities, and pursue lifelong learning goals.