Senior Administrative Assistant

Company Overview

Brother is a leading provider of home and office equipment, sewing and crafting products, and industrial solutions. With a legacy spanning over 115 years, our brand is renowned for producing award-winning printers, sewing machines, P-touch labelers, and more. Brother International Corporation (BIC) was established in 1954, marking over 70 years of operations in the United States. Our Americas headquarters is located in Bridgewater, New Jersey. BIC is a wholly owned subsidiary of Brother Industries Limited (BIL), which was founded in 1908 in Nagoya, Japan, and operates in more than 30 countries worldwide. Brothers Americas presence includes subsidiaries in Canada, Mexico, Brazil, Argentina, Chile, and Peru.

Why Work at Brother?

Brother has consistently been recognized as a best place to work, reflecting our commitment to fostering a workplace culture aligned with our core values of being inclusive, collaborative, customer-centric, and socially responsible. We value work-life balance and flexibility, and as a result have introduced policies such as our hybrid office schedule, casual dress code, and flexible Fridays, which allow us to wrap up meetings for dedicated focus time or to start our weekends sooner, year-round. Our commitment to employee growth and development is demonstrated through our offering of facilitated courses and certificate programs and our investment in resources that enable self-paced learning.

Role Overview

The Senior Administrative Assistant delivers high-level support to executives and the department by managing calendars, coordinating meetings and travel, and overseeing expense processing and financial record-keeping. This role ensures seamless daily operations through strong organization, proactive communication, and efficient execution of administrative and operational tasks.

Duties & Responsibilities

Administrative Support

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    Assist department executive, leadership, and staff with planning of special functions, visitors, and other departmental events
    
    
  
  
  
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    Arrange domestic and international travel, including itineraries and expense reporting
    
    
  
  
  
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    Complete requested expense reports for facility-related departments
    
    
  
  
  
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    Develop and maintain work instructions for repeatable tasks within the department
    
    
  
  
  
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    Receive and distribute mail to department stakeholders
    
    
  
  
  
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    Order office supplies for the facility departments
    
    
  
  
  
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    Aide in arranging/organizing facility events
    
    
  
  
  
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    Complete any special reporting or presentation needs for department stakeholders
    
    
  
  
  
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    Support front desk and reception functions as needed
    
    
  
  
  
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    Corporate Planning Support maintain distribution lists, reserve conference rooms, and plan LatAm regional meetings
    
    
  
  
  
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    Manage the expatriate process, including travel support upon entry to the US entry, ESL set up, and mail distribution
    
  
  

Financial, Accounting, and Purchasing

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    Assist with maintaining financial records and ensuring accuracy based on accounting standards
    
    
  
  
  
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    Assist and perform end of the month department financial requirements
    
    
  
  
  
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    Issue purchase orders and process vendor invoices
    
    
  
  
  
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    Assist with collecting payments
    
    
  
  
  
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    Assist with the reconciliation of invoices with time cards, vendor hours with invoices, and P&L
    
    
  
  
  
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    Handle purchasing needs for the entire department
    
    
  
  
  
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    Obtain necessary approvals and create requisitions
    
    
  
  
  
  
  

Budget and Purchasing

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    Create Purchase Orders and perform Goods Receipts
    
    
  
  
  
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    Help control facility costs
    
    
  
  
  
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    Assist with tracking monthly facilities expense reporting, and future forecast spend communications
    
    
  
  
  
  
  

Experience & Qualifications

Education

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    High School Diploma (or G.E.D.)
    
    
  
  
  
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    Associate's Degree in Business or related field -
    
    
    
    
    Preferred
    
    
    
    
    
    
  
  
  

Experience

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    5+ years of experience working as an administrative assistant or performing office work, supporting one or more senior executives, and managing the complexities of domestic and international travel
    
    
  
  
  
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    5+ years of experience with administrative and business operations systems, including travel coordination platforms, invoice processing tools, expense management software, and related workflow applications
    
    
  
  
  
  
  

Software/Technical Skills

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    Knowledge of procurement systems (SAP, Zycus, or similar platforms)
    
    
  
  
  
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    Knowledge of Travel and Expense Management Systems
    
    
  
  
  
  
  

Other Skills/Knowledge/Abilities

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    Strong communication (written and verbal) and presentation skills
    
    
  
  
  
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    Ability to build relationships with internal and external stakeholders
    
    
  
  
  
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    Strong organizational and time management skills
    
    
  
  
  
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    Problem-solving and critical thinking skills with attention to detail and follow-up
    
    
  
  
  
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    Self-motivated with the ability to work independently and within a team environment
    
    
  
  
  
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    Outstanding customer service skills and dedication to providing exceptional customer care
    
    
  
  
  
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    Ability to adapt well to change and successfully set and adjust priorities as needed
    
    
  
  
  
  
  

Additional Details for This Role

This role will be a hybrid role. Subject to business needs, employees may work remotely up to two days per week. Assigned office days will be determined by your manager. #LI-Hybrid

Base Salary

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    The targeted base salary range for this position is
    
    
    $28.85 - $36.00
    
    
    per hour.
    
  
  
  
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    Base salary is determined by the education, experience, knowledge, skills, and abilities of the successful candidate, as well as factors such as internal equity, cost of labor in the hiring location, and alignment with market data.
    
    
  
  
  
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    The base salary accounts for the entirety of the on-target earnings for this role. No additional incentives or variable pay are applicable.
    
    
  
  
  
  
  

Our Benefits

We offer a comprehensive benefits package with diverse plan options to meet your familys needs, including health, vision, and dental insuranceall effective from day one of employment. Under our 401(k) retirement savings plan, we match up to 100% of the first 4% of employee contributions, with employer matches vesting immediately. Additionally, we offer an educational assistance program that reimburses up to 100% of tuition, lab fees, textbooks, and other related expenses for qualifying programs. Details are available at?

Our Mission, Vision & Culture

Our mission is to live our at your side promise to simplify and enrich the lives of our customers, employees, and communities. We aim to be where people and technology meet, providing products and solutions that enhance how people live, work, and create. We look to our strategic culture drivers - accountability, authenticity, boldness, and excellence - to enable us to consistently deliver on our vision, mission, and shared values. These drivers help us shape a culture that empowers the business to succeed.

About Where We Work

Brothers corporate headquarters for the Americas is in Bridgewater, NJ, across from the Bridgewater Commons Mall. This location houses key corporate functions, including HR, legal, finance, IT, and supply chain, and a significant presence of our business unit leadership and marketing teams. Our manufacturing and distribution facility in Bartlett, TN spans an impressive 1.5 million square feet - equivalent to 26 football fields - and is located on Brother Boulevard. In addition to the distribution center operations team, this facility hosts several other departments, including our customer service group. Brother also has employees based in other locations, such as Westminster, CO, where many of our marketing and product engineering team members from the mobile solutions division operate, as well as our distribution centers in Richmond, VA and Perris, CA. Additionally, our outside sales teams work remotely within their territories, staying geographically close to the accounts they support to ensure they are always at your side for our customers.

Equal Opportunity Employer (EOE) Statement

Brother International Corporation ("Brother") is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, disability, or any other characteristic protected by applicable local, state or federal laws. Brother is committed to providing reasonable accommodations to individuals with disabilities throughout the application or interview process. If you need an accommodation, please contact us at View email address on click.appcast.io .
Brother International Corporation