Clerical/Admin - Administrative Assistant

Company Description Incorporated in 1957, the Town of Clarkdale operates under the council-manager form of government. The Town Council consists of the Mayor and four Council Members, all elected at large to serve staggered four-year terms. A Vice Mayor is chosen internally by a vote of the Council every two years. The Town Manager is appointed by the Town Council. The Town Council also appoints the Town Attorney and Town Magistrate. Company Description Incorporated in 1957, the Town of Clarkdale operates under the council-manager form of government. The Town Council consists of the Mayor and four Council Members, all elected at large to serve staggered four-year terms. A Vice Mayor is chosen internally by a vote of the Council every two years. The Town Manager is appointed by the Town Council. The Town Council also appoints the Town Attorney and Town Magistrate. The Town employs approximately 58 employees and its Fiscal Year 2027 budget is $48 million with a five-year capital improvement plan budget of $20.7 million. Clarkdale provides residents with an array of municipal services, including planning, permitting, zoning, economic development, special events, parks and recreation, public safety, utilities, and public works. The organization also provides financial, human resources, risk management, information technology, and emergency management functions for the Town. Job Description First review of resumes will be Wednesday, August 12, 2026. DESCRIPTION: Under general supervision of the Accounting Supervisor, performs clerical and bookkeeping tasks and coordinates administrative functions for the Finance Department; provides administrative support to the Town Manager; serves as the first point of contact at the front desk, greeting and assisting visitors; provides notary services; assists with quarterly employee and Town events; and performs related duties as assigned. CLASSIFICATION This is a FLSA non-exempt, full-time, position with full benefits. The salary range for this position starts at $43,143 ($20.74/hr). Highly qualified candidates may start above minimum DOQ. ESSENTIAL FUNCTIONS AND DUTIES Provides administrative and bookkeeping support to the departments, reconciliations, accounts payable, and accounts receivable. Documents and monitors financial transactions. Prepares and files financial documents. Processes accounts payable and receivable. Fact-checks accounting data. Assists with tax payments and returns. Assists with the implementation of proper accounting management practices/procedures to assure audit accountability; performs accounting clerical work in the maintenance of fiscal/budgetary files; helps with all filing, and general office duties as needed. Serves as receptionist, greets/directs visitors, answers phone, assists the general public, Town staff, and outside groups and agencies. Responsible for daily incoming and outgoing mail, invoices and payments. Orders and receives office supplies. Provides full office management responsibilities to cover the activities involved in the administration of the departments as needed. Maintains the security of facilities. Interacts with the public, elected officials, coworkers, regulatory agencies, and business professionals on a regular basis. Creates and maintains accurate and effective spreadsheets, templates, documents, records, files, and reports. Assists in filing Finance documents. Assists Town Manager with administrative duties, and special projects as needed. Assist with special projects and performs other duties as assigned amongst multiple departments. Supports the planning and execution of quarterly employee events and provides assistance for additional Town events as they arise. Performs notarial services in accordance with applicable laws and procedures. Qualifications MINIMUM REQUIREMENTS: Education and/or Experience High School degree or GED supplemented by coursework in accounting, bookkeeping or related field AND experience equivalent to one (1) year of full-time bookkeeping or clerical accounting work. Post-secondary education may substitute for years of the experience requirement or equivalent combinations of education and experience that will allow the applicant to satisfactorily perform the duties of the job may be considered. Notary Public commission preferred or ability to obtain commission within six (6) months of hire. Must possess, or obtain upon employment, a valid Arizona Driver's license. PREFERRED EDUCATION/EXPERIENCE: Preference will be given to applicants with experience working in Government Finance or who have completed Finance coursework. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Knowledge of applicable federal, state, and local laws, ordinances, statutes, rules, regulations, policies, and procedures, related to Finance. Knowledge of general accounting principles. Knowledge of accounting principles, practices, and applications in a computerized system. Knowledge of the procedures, methods and forms associated with automated accounting systems. Knowledge of research methods and techniques. Knowledge of basic customer service principles and techniques. Skills and Ability to: Skill utilizing a computerized financial system, the personal computer and MS Office software including MS Word and MS Excel to fulfill job requirements. Skill responding tactfully and courteously to customer inquiries and complaints. Skill following verbal and written instructions, policies and procedures. Skill entering, accessing and retrieving information from a database. Skill making varied arithmetic computations and tabulations rapidly and with high accuracy. Skill with coordinating employee events, including vendor contact, budget adherence, item pickup, setup, and cleanup. Skill with both verbal and written communication. Ability to develop and maintain positive and effective working relationships at all levels within the department and Community. Ability to attend to detail for prolonged periods of time. Ability to adapt to changing work situations and environments. Ability to assist others and meet schedules in a calm, efficient and effective manner while dealing with interruptions and pressure. Ability to operate a variety of standard office equipment including adding machines, calculators, typewriters, photocopiers and FAX machines. Ability to work on a team. Additional Information PHYSICAL REQUIREMENTS This classification is mainly in an office environment; however, it may also involve some outdoor work and the ability to traverse uneven terrain. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This classification involves work that requires: Vision sufficient to read technical, legal, and regulatory documents, periodicals, computer screens, computer print outs, business correspondence, audio visual materials, and other documents encountered in the course of work. Hearing sufficient to hear conversational levels in person and over the phone or radio. Speech sufficient to make oneself heard and understood in person, in front of groups, in meetings, and over the phone or radio. Mobility/dexterity sufficient to safely work in office settings and similar environments including office equipment and computers. Strength sufficient to lift, carry and move ten (10) lbs. Endurance sufficient to sit, walk and stand for extended periods, and maintain efficiency throughout the entire work shift and during extended work hours. WORKING CONDITIONS Work is regularly performed within an inside office environment. The noise level is varied but usual to that of an inside office environment. The employee may be required to walk over uneven flooring or terrain. The employee may be required to work outside normally scheduled hours and/or assigned to report to a specific location for training and/or meeting attendance. While performing the duties of this job, the employee is frequently required to sit and talk or hear; use hands to finger, handle, feel or operate objects, tools, or controls and reach with hands and arms. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The Town of Clarkdale is a drug-free, smoke-free work environment. A PRE-EMPLOYMENT BACKGROUND CHECK IS MANDATORY. THE TOWN OF CLARKDALE IS AN EQUAL OPPORTUNITY EMPLOYER (EOE). This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the Town and requirements of the job change. #J-18808-Ljbffr