Administrative Coordinator

Administrative Coordinator

The Administrative Coordinator is primarily responsible for meeting the administrative needs of the five-member elected Board of County Commissioners and the Director of the Commission Office. This position is responsible for coordinating Commission meetings, maintaining official records, managing travel logistics, and ensuring effective communication and scheduling.

Essential Functions

• Provide executive administrative support for the five-member elected Board of County Commissioners and the Director of the Commission Office with correspondence, policy and procedure updates, statistic compilation, reports, records requests, calendar management, email management, travel and training preparations, meeting and event arrangements, and other tasks as assigned.
• Greet the public, answer phone calls, evaluate and address public needs, and refer issues to appropriate staff for follow-up or resolution.
• Plan, organize, and distribute meeting agendas, meeting packets, and related documentation for boards, committees, and other official meetings/events attended by Commissioners or the Director, posting required legal notices and complying with laws.
• Maintain official Board calendar, including regular meetings, special sessions, public hearings, and community events.
• Maintain inventory of office supplies, equipment, and assets.
• Track, maintain and update all files related to contracts, grants, MOUs, resolutions, ordinances, and any other files required to be maintained by the Commission Office.
• Perform basic bookkeeping duties, to include calculating input, collecting payment, reviewing and inputting department vouchers and claims for payment.
• Perform related duties as assigned by supervisor.
• Maintain compliance with all County policies and procedures

Qualifications

• High school diploma or GED required, Associate's degree or equivalent from two-year college or technical school in business administration, public administration, or related field preferred.
• Three to five years of relevant work experience.
• A combination of education and experience may be considered.
• General knowledge of county government functions and state statutes affecting local government preferred.
• Proficiency with common office equipment/software (Microsoft Office, Adobe, etc.).
• Strong organizational skills.
• Strong interpersonal skills and the ability to work effectively in a team.

• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA, and other federal, state and local standards, including meeting qualitative and quantitative productivity standards
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA, and other federal, state and local standards
• This position frequently remains stationary for long periods of time and needs to occasionally move about inside the office to access file cabinets, office machinery, etc.
• Constantly operates a computer and other office productivity machinery such as a calculator, copy machine and printer.
• Must be able to move up to 20 pounds unassisted, and move 40 pounds with assistance.
• Must be able to communicate clearly and effectively on telephone, in-person and in writing.

Working Environment

• Most work is performed indoors in an office where noise and interruptions often occur.
• Additional hours may be required to meet project deadlines or attend special meetings.
• Some travel may be required for conventions, training and meetings.