Administrative Secretary (Part-time)

Administrative Secretary

Make a Difference at the Heart of Recreation! Are you friendly, organized, and someone who loves being the first face people see when they walk through the door? Join our Recreation Department as an Administrative Secretary and help create a welcoming experience for the community every day!

The Liberty County Board of Commissioners is seeking candidates for the position of part-time Administrative Secretary within the Recreation Department. This position works 25-28 hours per week in the main office, providing clerical and customer service support.

Major Duties

1. Provides secretarial support to Recreation Director, Deputy Director, and Administrative Coordinator.
2. Assists with customers, calls, deliveries, reservations, and payments; provides general information to the public.
3. Collects fees and registration payments, processes invoices, and prepares daily deposits.
4. Prepares concession stand and pool admission funds. Monitors profits from all concession stands and pools and checks for discrepancies.
5. Maintains the LCRD website and social media content. Assists with the preparation of publicity and news releases.
6. Accepts facility and field reservations and ensures all pertinent rules and policies are followed; Issues keys, cards, and other items as prescribed by department policy. Processes customer refunds for facility reservation deposits, receives keys. Maintains reservation logs.
7. Produces and distributes rosters and schedules during regular season and post season.
8. Maintains birth record files and a variety of other documents and reports.
9. Assists in ticket sales and admissions to LCRD-hosted tournaments.
10. Maintains office supplies and forms.
11. Assists in obtaining concessions and janitorial items.
12. Creates and manages ACTIVE-NET accounts for new in-office customers.
13. Assists in approving timecards when needed.
14. Assists in evaluations and scheduling preseason volunteer coaches meeting for each sport.
15. Assists with department file management.
16. Performs related duties.

Knowledge Required by the Position

• Knowledge of the operations and functions of the Recreation and Parks Department.
• Knowledge of computers and job-related software.
• Knowledge of modern office practices and procedures.
• Knowledge of social media, website design, and online communications principles and practices.
• Knowledge of bookkeeping principles and practices.
• Knowledge of county and department policies and procedures.
• Skill in performing mathematical calculations.
• Skill in oral and written communication.
• Skill in customer service.
• Skill in interpersonal relations.

Physical Demands/Work Environment

• The work is typically performed at a desk while intermittently sitting, standing, or stooping.
• The employee occasionally lifts light objects, climbs ladders, and distinguishes between shades of color.
• The work is typically performed in an office with occasional work outdoors, sometimes in cold or inclement weather.

Requirements

Minimum Qualifications

• Associates degree in a related course of study preferred.
• Less than one (1) year of related experience required.

Work Schedule and Benefits

This is a part-time position without benefits. The work schedule is Monday - Friday from 12:00 - 5:00 PM plus occasional extra hours during the week and weekend.

Application Special Instructions

Applicants requiring reasonable accommodation to the application process should notify the Human Resources Office at View phone number on click.appcast.io or View email address on click.appcast.io.

Liberty County Sheriff's Office