Clinical Operations Specialist

Clinical Operations Specialist

Location: Havertown, Chadds Ford, Wayne, Philadelphia, and Broomall | On-site Organization: Premier Orthopaedics, in partnership with Philadelphia Hand to Shoulder

Premier Orthopaedics, in partnership with Philadelphia Hand to Shoulder, is seeking an experienced Clinical Operations Lead to join our team. As leading providers of comprehensive musculoskeletal care, we offer a collaborative, patient-focused environment that emphasizes clinical excellence, innovation, and continued organizational growth.

The Clinical Operations Specialist will support both the clinical and front-office operations of the practice, performing a combination of Patient Service Representative and non-certified Medical Assistant responsibilities. This role will work closely with providers, practice leadership, and clinical and administrative staff to support efficient patient flow and an exceptional patient experience across our Aston, Glen Mills, Media, and Ridley Park locations.

This is a full-time, on-site position. Travel between the Havertown, Chadds Ford, Wayne, Philadelphia, and Broomall locations is required based on operational needs.

Key Responsibilities

• Greets and assists patients and coordinates patient arrival with Medical Assistants and providers.
• Obtains and maintains accurate patient demographic, insurance, authorization, referral, consent, and financial information.
• Performs insurance and benefits verification, collects applicable patient payments, and assists patients with general billing and insurance questions.
• Schedules follow-up appointments and ensures required patient documentation is accurately maintained in the EMR.
• Prepares and rooms patients for provider visits, including obtaining and documenting vitals, reviewing intake information, preparing supplies, and assisting with clinical needs.
• Assists with cast and soft goods application and the removal of casts, staples, and sutures.
• Responds to patient communications and documents appropriate actions within the EMR.
• Prepares electronic patient charts and verifies required testing, imaging, insurance, DME, and casting information prior to provider visits.
• Maintains exam rooms, medical supplies, equipment, and front-office workspaces in accordance with practice standards.
• Maintains patient confidentiality and ensures compliance with HIPAA requirements.
• Provides cross-coverage and travels between assigned offices in accordance with the organization's cross-coverage policy.
• Performs other duties as assigned.

Qualifications

Education:

• High school diploma or GED required.

Experience:

• Minimum of 1–2 years of patient registration/front-office experience in a medical or healthcare setting.
• 1–2 years of Medical Assistant experience preferred.
• Experience with insurance requirements, medical terminology, and computer scheduling systems.
• Athena or other Electronic Medical Record (EMR) experience highly preferred.

Compensation & Benefits

• Competitive compensation
• Comprehensive benefits package including medical, dental, and vision plans
• 100% employer-paid life insurance
• 401(k) with employer match
• Benefits begin the first of the month following hire date (for full-time employees)
• Generous paid sick and vacation time
• 7 paid holidays annually
• Opportunities for growth and advancement
• Employee referral reward program

About Premier Orthopaedics & Philadelphia Hand to Shoulder

Premier Orthopaedics and Philadelphia Hand to Shoulder Center are leading providers of comprehensive musculoskeletal care throughout Pennsylvania, New Jersey, and Delaware. Together, our organizations employ 730 employees and include 200+ providers.

Premier Orthopaedics delivers expert treatment for orthopedic injuries, joint disease, interventional spine care, regenerative medicine, and comprehensive physical therapy services. Our facilities include state-of-the-art MRI centers, outpatient surgery centers, and physical therapy clinics to ensure timely access to high-quality, patient-focused care.

Philadelphia Hand to Shoulder Center, a division of Premier Orthopaedics, has been nationally recognized for more than 50 years for its specialized care of the hand, wrist, elbow, arm, and shoulder. Our fellowship-trained surgeons and certified Hand and Occupational Therapists collaborate to provide seamless care—from diagnosis and treatment through post-operative and rehabilitative recovery.

Together, Premier Orthopaedics and Philadelphia Hand to Shoulder combine the resources of a large healthcare organization with the collaborative environment of an independent physician practice.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.