Patient Service Department Float

Patient Service Admitting (Receptionist)

Do you have a great smile and enjoy helping people? Join our team! Our Patient Service Admitting (receptionists) are an important part of the Salem Clinic family! They are the first person a patient communicates with when arriving for scheduled appointments, urgent care, laboratory or imaging services. The environment is professional and supportive; no two days are the same.

Full-time position available working at the following location:

Salem Clinic Main | 2020 Capitol St Ne, Salem OR 97301

Benefits offered for full-time and part-time (budgeted 22.5-40 hrs/wk):

• 401(k) retirement plan- 10% employer contribution
• 100% Clinic paid employee premiums for medical, dental, and vision plans. 50% Clinic paid premiums for part-time employees.
• Free Lab and Imaging services when performed at Salem Clinic for those covered with the Clinic's medical plan.
• Health Reimbursement Account
• Life & Long-term Disability Insurance
• Paid time off & Holiday pay
• Flexible Spending Account
• Athletic & Weight Management Club Credits
• Bilingual pay differential program (3% wage increase if qualified)

Job Summary: Assists patient service departments as needed. Greets, instructs, directs, and schedules patients and visitors. Answers phones, makes appointments and takes messages for patients. Serves as liaison between patient and medical support staff.

Required Knowledge, Skills, Abilities:

• High School Diploma or equivalent.
• Possess a current Oregon State Driver's License and have reliable, independent transportation everyday and a phone, either cell or home
• Must live close enough to arrive to work within 30 minutes of a phone call.
• Experience dealing with the public in a fast paced, customer service oriented environment or office setting.
• Ability to communicate clearly, professionally, and courteously. Ability to read, understand, and follow oral and written instruction.
• Ability to work in a fast paced environment, while keeping close attention to accuracy.
• Knowledge of grammar, spelling, and punctuation in order to forward patient information to the medical staff. Must be able to pass the required spelling and typing test.
• Must be able to work flexible hours and shifts and be available for weekend and holiday rotations.
• Must be detail-oriented and have the ability to prioritize a variety of tasks.
• Ability to work independently and as a team participant.

Preferred Qualifications:

• One year work experience in a medical office setting.
• Knowledge of medical terminology desirable.
• Previous experience with cash handling, word processing, and using computers.

Essential Functions:

• Travel to patient service sites as requested. Work flexible hours and shifts.
• Answer telephones promptly and cordially, following the department scripting and protocol.
• Take messages and relay information to the nursing staff or physician, or make appointments as indicated by the circumstances and medical office policy.
• Cancel and reschedule appointments as directed by the template detail clerk or team leader.
• Review future appointments to ensure appropriate utilization of appointment time slots.
• Greet patients and visitors in a prompt, courteous, and helpful manner.
• Obtain referrals if needed for coordination of insurance benefits.
• Check in patients, verify and update necessary information in the medical record. Input pertinent demographics, insurance information, and appointment data into automated appointment system, electronic health record and on patient processing documents as needed.
• Determine, inform, and collect appropriate visit fees. Validate patient visits, document and certify payments, and balance the cash drawers.
• Refer patients to the Credit or Business Office for clarification of insurance coverage as needed.
• Refer to Patient & Provider Relations for resolution of disputes and/or patient concerns as needed.
• Observe waiting areas and reassure patients awaiting service for lengthy periods of time. Notify licensed medical and/or nursing personnel of patient emergencies, need for assistance, or lengthy waits.
• Distribute and/or assist patient in completion of forms.
• Participate in departmental meetings, problem solving groups, and in-service educational opportunities on an on going basis.

Other Duties:

• Serve as mentor to new staff and students as assigned.
• Perform other duties as requested.
• Assist in training of new employees.

Our mission at Salem Clinic is to improve the health of those we serve in a spirit of compassion and respect.

Must be available 7:30a-6:00p 40 hours/week