Invoicing Coordinator

Job Description

Job Description

Mallory Alexander International Logistics, a global third-party logistics (3PL) provider, is seeking a Logistics Professional to join our growing team.

In this role, you will be responsible for ensuring the accurate and timely processing of customer and vendor invoices while supporting day-to-day billing and financial operations. You will work closely with internal departments and clients to resolve billing discrepancies, maintain accurate financial records, and ensure compliance with company policies and procedures.

Duties and Responsibilities:

• Generate accurate and timely invoices using Excel and/or billing software, including auditing and processing customer-required coding before submission.
• Review, classify, and code vendor and utility invoices prior to payment.
• Research and resolve billing issues or discrepancies.
• Communicate with clients regarding invoice status, corrections, or required documentation.
• Maintain and update invoicing databases to ensure data accuracy.
• Analyze financial data to identify variances and correct errors promptly.
• Collaborate with internal departments to verify and align financial information.
• Create and enhance financial spreadsheets and reporting tools.
• Provide data-driven insights to improve billing accuracy and workflow efficiency.
• Ensure compliance with company policies and regulatory requirements.
• Run daily reports and update dashboards as needed.
• Support general financial analysis and reporting tasks.
• Assist with light administrative duties, including travel arrangements and expense report handling.

Minimum Qualifications:

• Bachelor's degree in business administration, accounting or related field preferred.
• Experience as a Data Analyst, Billing Analyst, or similar role in finance or accounting.
• Advanced Microsoft Excel skills (PivotTables, VLOOKUP, IF statements, etc.).
• Strong analytical mindset with high attention to detail.
• Ability to work efficiently under deadlines and handle multiple priorities.
• Strong organizational and time-management abilities.
• Excellent communication skills, written and verbal.
• Ability to work independently and collaboratively.
• Proven problem-solving skills.

Shift: First Shift, Monday Through Friday.

Working Environment: Duties regularly require employee to stand, walk, and reach with hands, talk and hear. The employee is occasionally required to stoop, kneel, crouch, or lift and/or move up to 25 pounds. Duties will require proficient use of computer, software, phone systems and other similar technology. The noise level in the work environment is usually moderate.

Why Mallory Alexander?

Mallory Alexander International Logistics is a leading full-service logistics provider established in 1925. With more than 10 facilities in the U.S. and 3 in Asia, Mallory Alexander supports manufacturers, retailers and other suppliers in the storage and shipment of their valuable cargo, and we do it with confidence–on time, with care, everywhere. We proudly offer competitive compensation, robust benefits and a family environment, an environment where our dedicated employees are able make an impact on our customers' experience.

If you are based in California, we encourage you to read this important information for California residents linked here.