Accounts Payable Specialist

Job Description

Job Description

Accounts Payable Specialist – Manage Construction AP, Vendor Relations, & Financial Compliance

Job Overview:

• Company: Diamond State Masonry Inc.
• Salary/Pay Rate: $24 to $28 per hour.
• Location: New Castle, DE.
• Job/Employment Type: Full Time.
• Schedule: Monday - Friday.
• Mandatory Licences & Certifications: None specified (Degree in Accounting/Business Administration preferred).

The Opportunity:

We are seeking a versatile Accounts Payable Specialist to join our tight-knit team in a fast-paced construction office environment. In this role, you will play a critical part in maintaining financial accuracy across our active regional job sites, balancing vendor relationships, job costing, and key administrative workflows within our non-corporate, supportive workplace.

How You You Will Make an Impact:

• Process high-volume accounts payable invoices, accurately allocating expenses directly to specific construction project cost codes.
• Prepare and execute weekly check runs, ensuring timely distributions and proper invoice matching.
• Reconcile monthly vendor statements and proactively resolve billing variances, unpaid invoices, and account inquiries.
• Collect, review, and post company credit card transactions while completing monthly credit card statement reconciliations.
• Request, track, and secure vendor lien waivers to protect project integrity and support billing cycles.
• Maintain vendor compliance files, including obtaining updated W-9 forms and processing annual 1099 filings.
• Handle critical monthly administrative tasks, including processing union dues, making bank deposits, and tracking subcontractor/vendor insurance policies.
• Assist with DOT compliance tracking and support cross-functional office operations as needed.

Required Qualifications & Experience:

• Minimum 3 years of accounts payable experience within the construction industry.
• Strong understanding of basic accounting principles and construction cost allocation (job costing).
• Advanced proficiency in Microsoft 365 applications, with a strong emphasis on Excel, Outlook, and Word.
• Demonstrated experience using specialized construction accounting software.
• High degree of integrity, strong organizational skills, and the ability to manage competing deadlines independently.
• Excellent communication skills for handling internal and vendor inquiries with confidentiality and professionalism.

Preferred Qualifications & Experience:

• Associate or Bachelor’s degree in Accounting, Finance, or Business Administration.
• Understanding of overall project execution workflows (budgeting, project forecasting, and profitability tracking).
• Direct experience with Department of Transportation (DOT) compliance records.
• Background working with union dues processing and subcontractor compliance.

Compensation & Benefits:

• Competitive hourly rate ($24 - $28/hr based on experience).
• Comprehensive health, dental, and vision insurance options.
• 401(k) retirement plan.
• Paid time off (PTO), paid holidays, and vacation leave.
• Steady, year-round employment in a collaborative, people-first culture.

About Us :

Diamond State Masonry Inc. is a tight-knit team delivering premier masonry, coatings, and concrete solutions across the Mid-Atlantic. We pride ourselves on a people-first culture where every employee is known by name and provided the tools to build a long-term career.

Diamond State Masonry Inc. is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, gender expression, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or any other status protected by law or regulations. It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors.