Executive Administrative Assistant

The Executive Assistant will play a critical role in managing executive priorities, optimizing workflows, coordinating communication, and ensuring day-to-day operations run seamlessly.Key Responsibilities

• Manage and maintain executive calendar, scheduling, and priority alignment for the COO
• Coordinate meetings, travel arrangements, itineraries, and event logistics
• Serve as the primary point of contact between the executive office and internal/external stakeholders
• Draft, edit, and manage professional correspondence, presentations, and reports
• Prepare meeting agendas, capture notes, and track action items to completion
• Assist with project coordination across departments and leadership initiatives
• Handle confidential information with discretion and professionalism
• Anticipate operational needs and proactively solve problems before escalation
• Organize digital files, documents, and executive workflows for maximum efficiency
• Support recruiting operations, client communication, and executive follow-through as needed
• Monitor deadlines, deliverables, and ongoing business priorities
• Help create structure and process improvements within the executive office

Qualifications

• 3+ years of executive assistant, operations, or administrative support experience
• Exceptional organizational and time management skills
• Strong written and verbal communication abilities
• Ability to multitask and pivot quickly in a fast-paced environment
• High level of professionalism, discretion, and emotional intelligence
• Proficiency in Google Workspace, Microsoft Office, and scheduling platforms
• Strong attention to detail with a proactive mindset
• Comfortable working independently and making sound decisions
• Experience supporting executives, founders, or leadership teams preferred

Preferred Traits

• Calm under pressure
• Resourceful and solution-oriented
• Naturally proactive rather than reactive
• Strong follow-through and accountability
• Polished communication style
• Ability to protect executive time while maintaining strong relationships
• Loves bringing order to moving pieces