Human Resources Coordinator

Job Description

Job Description

Position Summary

The HR Coordinator provides administrative and operational support across core human resources functions, including recruiting, onboarding, employee records management, employee engagement, employee relations, benefits, policies and compliance, and HR systems. This role ensures accurate and timely execution of HR processes while delivering a high level of customer service to employees and leaders. In addition, this role supports site-specific administrative needs, such as ordering supplies, distributing mail, and helping support day-to-day facility operations.

Steffes Benefit Plan Includes:

• Competitive Low Deductible/Low Out-of-Pocket Medical Insurance Plan
• Dental and Vision Insurance
• Generous 401K matching
• Flexible Spending Account (FSA)
• Paid Time Off (PTO)
• Paid Holidays + Paid Personal Days
• Employer-paid Short-Term and Long-Term Disability Insurance
• Mental Health & Wellbeing Resources
• Paid Military Leave
• Education Assistance Program
• Paid Paternity Leave
• Paid Bereavement Leave
• Paid Jury Duty Leave
• Employer-paid Virtual Physical Therapy Program

Steffes Core Values

• Trust: We promote growth and long-term success by making wise decisions with trust as an essential component.
• Respect: We unleash creative talents of our diverse workforce by treating each other the way we would like to be treated.
• Teamwork: We believe people achieve much more by working together.
• Integrity : We follow through and keep our word while being open, honest, ethical, and fair.
• Safety: We view our co-workers as family members of our business and strive to ensure safety for all.
• Humility: We recognize and appreciate strengths and contributions beyond oneself. We are modest, genuine, and authentic.

Key Responsibilities

Employee & Leader Support

• Serve as the site-specific first point of contact for leaders and employees by providing guidance and support on UKG, HR policies and procedures, basic leave and benefit inquiries, employee relations, paycheck questions, and timecard administration.
• Escalate complex issues as appropriate.
• Assist in planning and implementing employee engagement activities and programs, including participation in the CARE team.

HR Team Support

• Support the functional owner of leave and benefit administration with open enrollment, and scheduling and coordinating onsite vendor visits.
• Initial intake of employee relations situations as needed.
• Assist with various HR-related projects and administrative duties as assigned.

HR Systems & Data Management

• Maintain accurate and up-to-date employee records in HR systems (e.g., UKG Pro) and personnel files.
• Process employee status changes, including hires, transfers, promotions, and terminations.
• Assist with auditing HR data for accuracy and compliance.

Recruiting & Onboarding

• Attend job fairs and various recruiting events on behalf of the company.
• Coordinate pre-employment testing process for each candidate.
• Facilitate new hire onboarding, including orientation coordination and system setup.

Support Sr. Talent Acquisition Partner as need:

• Coordinate interview scheduling and candidate communication.
• Support job postings and applicant tracking processes.

Facility Operations Support

• Maintain office supply inventory including purchasing and stocking.
• Distribute mail and package deliveries.
• Other duties as assigned.

Core Expectations

• Customer Service - Demonstrate excellent customer service and display a positive attitude and behavior consistent with the Steffes Code of Conduct and Core Values.
• Environmental, Health, Safety (EHS) – Perform work in compliance with EHS training and identified procedures/standard work. Report any EHS incident or concern to your supervisor immediately. Cooperate and contribute to the overall success of the EHS program.
• Quality – Participate in job-specific training. Complete work as indicated by standard work, processes, and/or procedures. If your work can’t be completed as required, notify your supervisor immediately for guidance.
• Conduct - Demonstrate and support the Steffes Code of Conduct.
• Policies and Procedures - Demonstrate and support Steffes Policies and Procedures by:

• • Using tact, sound judgement, and maintaining a professional attitude in communication and relationships with others.
  • Striving to deliver the best quality in daily work.
  • Promoting a positive image of Steffes and its products.
  • Being timely and punctual in attendance and following all policies and procedures.

Job Requirements/Qualifications

• Associate or bachelor’s degree in human resources, Business Administration, or related field preferred.
• Three plus years of experience in a similar role required.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.
• Customer service mindset with the ability to build positive relationships.
• Ability to handle sensitive and confidential information with discretion.
• Proficiency in Microsoft Office (Excel, Word, Outlook) required.
• Experience with HRIS systems preferred.

OR

• An acceptable combination of education and experience

Functional & Cognitive Requirements of Position

• This position requires walking, sitting, or standing to a significant degree.
• Must have the ability to lift and carry up to 20 pounds
• Must have the ability to climb ladders and/or stairs.
• Stooping, crouching, kneeling, and bending.
• Handling, feeling, and gripping would be required for some activities.
• This role may be subject to internal and external environmental conditions.