Payroll Specialist - Short Term Temporary
$5,277.96 - $7,457.61 per monthKern Community College District
Payroll Specialist - Short Term Temporary
Kern Community College District Salary: $5,277.96 - $7,457.61 Monthly Job Type: Temporary -- Classified Short Term Job Number: FY25-2600147 Location: District Office, CA Department: Human Resources
Below is our job description for this position. Please also review the Important Instructions & Additional Information section below, which contains valuable information about our application process. Basic Function
Under the direction of the Vice Chancellor, Human Resources, the Payroll Specialist performs a variety of complex technical tasks in the processing of employee payrolls at the District Office.
DISTINGUISHING CHARACTERISTICS:
The Payroll Specialist classification serves as a lead to other Payroll Technicians and performs the full range of payroll accounting, reporting, enters payroll information for assigned parts of the overall payroll for a College or the District Office. Representative Duties
Prepare and process classified, academic and management (confidential) payrolls; provide guidance to other payroll personnel in the preparation of payroll input documents; respond to inquiries regarding technical procedures and use of Banner H/R.
Establish schedule for transmitting direct deposit payments for wages to the bank; coordinate the distribution of payroll warrants; reconcile direct deposit account; and analyze account deposits and debits.
Assemble, tabulate, extend, balance and post District payrolls and related data; examine payroll transactions for accuracy and completeness including rate of pay, category of payments and account numbers; evaluate discrepancies in payments or records and perform adjustments as required; post, monitor and audit vacation and sick leave usage.
Monitor and adjust employee annual wage statements for overpayments, third party sick pay, and workers' compensation payments.
Maintain and update individual payroll records; audit files for mandatory payroll documents; earned benefits, voluntary deductions and long-term disability benefits records. Notify colleges to remedy delinquent records.
Prepare, submit and monitor the required retirement reports; compute payment schedule and coding.
Audit, compile, calculate and process payments in support of voluntary deductions to various private agencies including insurance companies, tax sheltered annuity carriers; serve as a resource for information regarding these activities.
Research and respond to questions regarding District payroll policies and procedures; prepare responses to court or arbitration-ordered payroll data.
Deposit federal and state withholding taxes for employee wages for each payroll processed by the District.
Prepare and submit quarterly and annual payroll reports and statements to appropriate governmental agencies as required.
Coordinate the processing of W-2 statements; annually balance W-2 figures.
Provide authorized payroll information to public agencies, loan offices and insurance companies; verify earnings for employees as requested.
Operate a variety of office equipment including a copier, calculator, fax machine and a computer.
Research and verify financial and credit balance reports.
Assist in the annual preparation and presentation of formal and informal workshops on payroll-related matters.
Perform related duties as assigned. Minimum Qualifications
A.A. Degree and five years of increasingly responsible experience in payroll or maintenance of financial accounting records. Knowledge & Abilities
KNOWLEDGE OF:
Methods, practices and terminology used in payroll and bookkeeping
Applicable Federal, State and local laws, rules and regulations.
Rules, regulations and procedures of the Public Employees Retirement System (CalPERS) and California State Teachers Retirement System (CalSTRS).
Principles and procedures of statistical record-keeping and reporting.
Basic Math.
Oral and written communications skills.
Interpersonal skills using tact, patience and courtesy.
Operation of office equipment including a computer.
Research methods and report preparation techniques. ABILITY TO:
Perform complex payroll and record-keeping procedures.
Research and prepare a variety of payroll related reports.
Perform mathematical calculations quickly and accurately.
Operate a variety of office equipment including a computer.
Maintain accurate and complete records.
Prepare, submit and monitor reports to CalSTRS and CalPERS.
Interpret and apply laws, rules and regulations related to payroll procedures.
Respond to request and inquiries from District employees, government agencies and the public.
Communicate effectively both orally and in writing.
Establish and maintain cooperative and effective working relationships with others. SPECIAL INSTRUCTIONS First Review of Applications: Complete application packets will be accepted until the position is filled. The College reserves the right to extend time limits or reinitiate the recruitment/selection process at any point. Completed application packet MUST include:
Important Instructions & Additional Information Complete applications received by the "assured consideration date" above are guaranteed to be reviewed by Human Resources. If you apply after this date, there is no guarantee that your application will be reviewed. However, we still recommend that you apply because recruitments remain open and are posted until filled. The District and/or College reserves the right to extend time limits and/or repost or restart recruitments at any point. Completed applications must include the following.
It is the applicant's responsibility to redact or remove any personally identifiable information from all documents prior to uploading. This includes Social Security Numbers, Date of Birth, photos, etc. International or Foreign Degrees Applicants with international or foreign degrees from colleges or universities outside of the United States must have their coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services (NACES) or Academic Credentials Evaluation Institute, INC. (ACEI). A copy of the evaluation must be submitted with your online application. Accommodations Applicants who require reasonable accommodation to participate in the selection process should contact Human Resources to make the necessary arrangements. (For more information, see our Diversity, Equity, Inclusion, and Equal Employment Opportunities website.) Discrimination Free Work Environment Discrimination based on race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation of any person, military and veteran status, or the perception that a person has one or more of these characteristics is illegal and violates Kern Community College District policy. The Kern CCD Equal Employment Opportunity Plan guides the development, implementation, and monitoring of the District's efforts to foster equal employment opportunities and workplace diversity. See our Discrimination-Free Work Environment webpage for more information. Work Authorization Kern Community College District does not provide sponsorship for authorization to work in the United States. Work authorization should be established at the time of application submission. E-Verify The Kern Community College District participates in the U.S. Department of Homeland Security's E-Verify program to verify the identity and employment eligibility of all newly hired employees. To learn more about E-Verify, please visit e-verify.gov. Helpful Links Kern Community College District Salary Schedules Job Descriptions Benefits Faculty Minimum Qualifications/Equivalency Process All applicants must apply online at Emails will not be accepted. jeid-9ccf0528fb57404f8cd627c40f84aaae
Kern Community College District Salary: $5,277.96 - $7,457.61 Monthly Job Type: Temporary -- Classified Short Term Job Number: FY25-2600147 Location: District Office, CA Department: Human Resources
Below is our job description for this position. Please also review the Important Instructions & Additional Information section below, which contains valuable information about our application process. Basic Function
Under the direction of the Vice Chancellor, Human Resources, the Payroll Specialist performs a variety of complex technical tasks in the processing of employee payrolls at the District Office.
DISTINGUISHING CHARACTERISTICS:
The Payroll Specialist classification serves as a lead to other Payroll Technicians and performs the full range of payroll accounting, reporting, enters payroll information for assigned parts of the overall payroll for a College or the District Office. Representative Duties
Prepare and process classified, academic and management (confidential) payrolls; provide guidance to other payroll personnel in the preparation of payroll input documents; respond to inquiries regarding technical procedures and use of Banner H/R.
Establish schedule for transmitting direct deposit payments for wages to the bank; coordinate the distribution of payroll warrants; reconcile direct deposit account; and analyze account deposits and debits.
Assemble, tabulate, extend, balance and post District payrolls and related data; examine payroll transactions for accuracy and completeness including rate of pay, category of payments and account numbers; evaluate discrepancies in payments or records and perform adjustments as required; post, monitor and audit vacation and sick leave usage.
Monitor and adjust employee annual wage statements for overpayments, third party sick pay, and workers' compensation payments.
Maintain and update individual payroll records; audit files for mandatory payroll documents; earned benefits, voluntary deductions and long-term disability benefits records. Notify colleges to remedy delinquent records.
Prepare, submit and monitor the required retirement reports; compute payment schedule and coding.
Audit, compile, calculate and process payments in support of voluntary deductions to various private agencies including insurance companies, tax sheltered annuity carriers; serve as a resource for information regarding these activities.
Research and respond to questions regarding District payroll policies and procedures; prepare responses to court or arbitration-ordered payroll data.
Deposit federal and state withholding taxes for employee wages for each payroll processed by the District.
Prepare and submit quarterly and annual payroll reports and statements to appropriate governmental agencies as required.
Coordinate the processing of W-2 statements; annually balance W-2 figures.
Provide authorized payroll information to public agencies, loan offices and insurance companies; verify earnings for employees as requested.
Operate a variety of office equipment including a copier, calculator, fax machine and a computer.
Research and verify financial and credit balance reports.
Assist in the annual preparation and presentation of formal and informal workshops on payroll-related matters.
Perform related duties as assigned. Minimum Qualifications
A.A. Degree and five years of increasingly responsible experience in payroll or maintenance of financial accounting records. Knowledge & Abilities
KNOWLEDGE OF:
Methods, practices and terminology used in payroll and bookkeeping
Applicable Federal, State and local laws, rules and regulations.
Rules, regulations and procedures of the Public Employees Retirement System (CalPERS) and California State Teachers Retirement System (CalSTRS).
Principles and procedures of statistical record-keeping and reporting.
Basic Math.
Oral and written communications skills.
Interpersonal skills using tact, patience and courtesy.
Operation of office equipment including a computer.
Research methods and report preparation techniques. ABILITY TO:
Perform complex payroll and record-keeping procedures.
Research and prepare a variety of payroll related reports.
Perform mathematical calculations quickly and accurately.
Operate a variety of office equipment including a computer.
Maintain accurate and complete records.
Prepare, submit and monitor reports to CalSTRS and CalPERS.
Interpret and apply laws, rules and regulations related to payroll procedures.
Respond to request and inquiries from District employees, government agencies and the public.
Communicate effectively both orally and in writing.
Establish and maintain cooperative and effective working relationships with others. SPECIAL INSTRUCTIONS First Review of Applications: Complete application packets will be accepted until the position is filled. The College reserves the right to extend time limits or reinitiate the recruitment/selection process at any point. Completed application packet MUST include:
- Completed Online Application for Employment form
- Current resume
- Letter of interest (Cover Letter)
- Copy of legible transcripts
- List of five (5) professional references - Listed on application form
Important Instructions & Additional Information Complete applications received by the "assured consideration date" above are guaranteed to be reviewed by Human Resources. If you apply after this date, there is no guarantee that your application will be reviewed. However, we still recommend that you apply because recruitments remain open and are posted until filled. The District and/or College reserves the right to extend time limits and/or repost or restart recruitments at any point. Completed applications must include the following.
- Completed online application for employment
- Current resume
- Letter of interest (cover letter)
- List of 5 (five) professional references (entered in online application)
- Copy of legible transcripts (if required for the position)
It is the applicant's responsibility to redact or remove any personally identifiable information from all documents prior to uploading. This includes Social Security Numbers, Date of Birth, photos, etc. International or Foreign Degrees Applicants with international or foreign degrees from colleges or universities outside of the United States must have their coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services (NACES) or Academic Credentials Evaluation Institute, INC. (ACEI). A copy of the evaluation must be submitted with your online application. Accommodations Applicants who require reasonable accommodation to participate in the selection process should contact Human Resources to make the necessary arrangements. (For more information, see our Diversity, Equity, Inclusion, and Equal Employment Opportunities website.) Discrimination Free Work Environment Discrimination based on race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation of any person, military and veteran status, or the perception that a person has one or more of these characteristics is illegal and violates Kern Community College District policy. The Kern CCD Equal Employment Opportunity Plan guides the development, implementation, and monitoring of the District's efforts to foster equal employment opportunities and workplace diversity. See our Discrimination-Free Work Environment webpage for more information. Work Authorization Kern Community College District does not provide sponsorship for authorization to work in the United States. Work authorization should be established at the time of application submission. E-Verify The Kern Community College District participates in the U.S. Department of Homeland Security's E-Verify program to verify the identity and employment eligibility of all newly hired employees. To learn more about E-Verify, please visit e-verify.gov. Helpful Links Kern Community College District Salary Schedules Job Descriptions Benefits Faculty Minimum Qualifications/Equivalency Process All applicants must apply online at Emails will not be accepted. jeid-9ccf0528fb57404f8cd627c40f84aaae
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