Administrative Support Specialist

Administrative Support Specialist II

The McWhorter School of Building Science within Auburn University's College of Architecture, Design and Construction seeks candidates for an Administrative Support Specialist II to provide high-level administrative, fiscal, academic, and operational support to the School. This position serves as a key member of the administrative team and supports faculty, staff, students, and visitors while helping advance the School's teaching, research, outreach, and student engagement missions.

Responsibilities

• Assists faculty/staff in obtaining travel approval and assists with travel arrangements. Prepares travel reimbursements pre- and post-departure/return. Handles conference/competition registrations. Reconciles study abroad accounts/advances.
• Coordinates with faculty for student travel arrangements (study abroad/service learning, field trips, competition team travel), including preparation of appropriate forms, and travel arrangements, and advises concerning university travel policies. Facilitates student reimbursements.
• Publishes schedule of courses in Banner. Works closely with the Undergraduate and Graduate/Distance Learning Program Chairs and Student Services to verify the information. Assigns appropriate classrooms through AdAstra.
• Prepares DECs, Budget Transfers, and eCollection Reports, Salary Wage Transfers for the department.
• Reconciles and queues departmental P-Card monthly. Reviews payroll distribution reports.
• Assists faculty with expenses of departmental research grants. Coordinates with college research grant managers.
• Assists in coordinating departmental events and assisting the department during Program Promotions off campus.
• Website update assistance, Thesis Database assistance, and other administrative support. Assists faculty/staff in all departmental duties.

Qualifications

• High school diploma or GED
• 6 years of experience in administrative support services. Experience must include at least 2 years at the preceding level or equivalent.

Substitution allowed for Experience: When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.

Contract Type Continuing

Why Work at Auburn?

• Life-Changing Impact: Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world.
• Culture of Excellence: We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education.
• We're Here for You: Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance.
• Sweet Home Alabama: The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches.
• A Place for Everyone: Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged.
• Ready to lead and shape the future of higher education? Apply today! War Eagle!

Equal Opportunity Compliance Statement

It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit the Office of Equal Opportunity Compliance's website to learn more.