Executive Assistant

Job Brief

As an Executive Assistant, you excel at balancing the needs of the organizations you support with precision. Our client, a leading investor in early-stage technology companies, has a strong track record and fosters a collaborative culture that shapes the future of tech innovation.

Based in San Francisco, this onsite (5 days in-office) offers a competitive salary of $120K$140K. As the Office Manager /Executive Assistant, youll be the backbone of the office, ensuring seamless daily operations and providing essential support to the team. If you excel at managing diverse responsibilities, building efficient processes, and keeping everything running smoothly, this is the opportunity for you!

THE JOB:

• Strategically Master Calendars: Command complex calendars with finesse, effortlessly arranging meetings and setting up appointments.
• Office Administration: Act as the primary liaison with building management, oversee office budget and invoices, manage office access, safety, and security processes, and ensure compliance for office visitors.
• Space and Resource Planning: Manage office space planning and forecasting, oversee workplace amenities and resources, and facilitate internal office moves.
• Meeting and Database Management : Organize meetings, maintain databases, and handle correspondence with professionalism and efficiency.
• Travel Coordination: Book transport and accommodations for team members and visiting stakeholders.
• Event Planning: Organize company events, conferences, and team-building activities.
• Office Procurement: Order and manage office supplies, IT equipment, and other resources.
• Logistics and Supplies: Maintain phone/email lists, manage office and kitchen supplies, oversee office equipment maintenance, and handle mailing, shipping, and shredding services.
• HR Assistance : Support HR functions by maintaining personnel records, arranging interviews, and assisting with onboarding programs.

ABOUT YOU:

As the EA youll oversee the smooth management of operations that underlines everyone elses success. Youre the type of person who thrives on variety and can achieve great things across multiple business areas thanks to your adaptability and ability to efficiently streamline processes. Youll also need:

• 4+ years experience in an Executive Administrative Assistant, Office manager, Office Coordinator, working in venture capital, private equity investment management, or similar
• Organized & Proactive : Exceptional organizational skills with the ability to anticipate needs and tackle challenges head-on.
• Tech-Savvy : Proficient in Microsoft Office Suite and quick to learn new tools and systems.
• Collaborative : Thrives in a team-focused environment and excels at building strong working relationships.
• Strong Communicator : Confident in engaging with internal teams and external stakeholders at all levels.
• Detail-Oriented : Ensures precision and accuracy in all administrative tasks and processes.
• Adaptable & Resourceful : Able to manage multiple responsibilities and priorities in a dynamic setting.

PERKS AND BENEFITS:

This role is hybrid 5 days in office with a base salary of $120-140K per year AND you will enjoy a comprehensive benefits package spanning, 100% employer-paid health, dental, and vision insurance, life insurance, flexible PTO, etc.

If youre excited to achieve greater balance in your work life, apply now.