ADMINISTRATIVE AND ACCOUNTING SUPERVISOR

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JOB SUMMARY

There is one vacancy in the Public Health branch of Health and Human Services. To learn more about Sutter County Public Health, click here. The eligible list established from this recruitment may be used to fill any future opening(s) of this classification or other similar classifications, including Part-Time and Extra Help, for up to six months. The Public Health vacancy is a 9/80 work schedule. Under a 9/80 workweek schedule, employees work 80 hours during a two-week period spread over nine days, instead of the usual 10. The office is closed every other Friday. Under general direction plan, organize, coordinate, supervise and review technical and specialized accounting, financial, budgetary, statistical, and office support activities; perform a variety of technical tasks relative to assigned area of responsibility; perform difficult, complex and specialized accounting and administrative activities and perform other duties as assigned. This classification works under the direction of higher level management staff and requires specialized accounting knowledge and skills, as well as supervisory duties and responsibilities of accounting and administrative functions. Work is performed within a broad framework of general policy; and requires creativity and resourcefulness to accomplish goals and objectives and in applying concepts, plans, and strategies which may deviate from traditional methods and practices. NOTICES: All correspondences, notices and invitations to test and/or interview will be via e-mail through Governmentjobs.com/NEOGOV. Please be sure to set-up your inbox to receive them or check your junk-mail to make sure you are receiving Sutter County's recruitment communications. Follow Sutter County! Stay updated with our social media accounts:

EXAMPLE OF DUTIES

The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other related duties may be required and assigned.

• Recommend and assist in the implementation of goals and objectives; establish schedules and methods for providing accounting and administrative office support; implement policies and procedures.
• Plan, prioritize, assign, supervise, and review the work of staff involved in accounting and administrative office support duties.
• Evaluate operations and activities of assigned responsibilities; recommend improvements and modifications; prepare various reports on operations and activities.
• Participate in the selection of staff; provide or coordinate staff training; work with employees to correct deficiencies; provide technical guidance to fiscal staff; implement discipline procedures.
• Perform complex, technical, difficult and/or specialized accounting and administrative office support work; perform the full range of administrative and accounting duties of assigned subordinates on a relief or day-to-day basis.
• Assist with the coordination, preparation and monitoring of the department budget; review and develop a variety of reports and records; investigate and reconcile accounts and grants.
• Analyzes revenues and expenditures for diverse programs and funding sources and develops and implements accounting procedures to meet the requirements of applicable laws and regulations.
• Answers questions and provides information to the public; investigate complaints and recommend corrective action as necessary to resolve complaints.
• Perform complex and technical accounting, payroll, billing, and balancing and/or financial support work, which requires the review of a variety of reports and records, investigation and reconciliation of information, establishment and maintenance of control and subsidiary fiscal records and journals, and the reconciliation and balancing of subsidiary ledgers, fund accounts and similar records.
• Analyzes data; prepares a variety of oral and written reports and presentations; prepares policies and procedures manuals; creates organization, workload, and other charts.
• Prepare a variety of financial statements, projections, and monthly, quarterly, and annual reports and cost reports.
• Reviews and analyzes proposed legislation and advises upper management on the potential impact; reviews statistical data and budget requests for accuracy, congruency with policy, and fiscal impact.
• Participate in outside professional groups and committees.
• Perform duties related to special projects, as assigned.
• Purchase office supplies and equipment; receive, review and process invoices.
• Build and maintain positive working relationships with co-workers, County employees, and the public using principles of good customer service.
• Use standard office equipment, including a computer, in the course of the work.

MARGINAL DUTIES

• Manages billing for services to Medi-Cal, Medicare, and other insurances, ensuring that all billing strictly complies with state and federal laws and regulations.
• Reviews and analyzes proposed legislation and advises upper management on the potential impact; reviews statistical data and budget requests for accuracy, congruency with policy, and fiscal impact.
• Provide off hours support as required.
• Performs the duties of departmental positions as needed.

MINIMUM QUALIFICATIONS

Knowledge of: Generally Accepted Accounting Principles, and fund accounting methods relevant to governmental accounting, budget administration, and contracts; county organizational structures, methods, and procedures including management principles, fiscal management, public funding, and state/federal reimbursement processes, rules, regulations, and laws; billing processes; analytical methods and techniques; statistical and financial methods, principles, and practices; principles and practices of supervision, training and performance evaluations; standard office equipment; basic computer applications and techniques as they relate to performance of duties. Ability to: Supervise subordinate staff consisting of clerical, technical, and professional personnel; read, interpret, understand and apply accounting standards and procedures, applicable Federal rules and regulations, and Sutter County policies and procedures; supervise and perform the collection, interpretation, and evaluation of data; accurately perform complex administrative and accounting work; define and select alternatives; conceptualize and project the consequences of decisions and/or recommendations; plan, coordinate, and initiate action necessary to implement recommendations or decisions; communicate and interact with personnel at all organizational levels; establish and maintain effective working relationships with those contacted during the scope of employment; communicate effectively both verbally and in writing; prepare and present comprehensive reports and recommendations; use personal computer, related hardware and software applications in performance of duties. Education and Experience: Bachelor's Degree or equivalent from an accredited college or university in Public or Business Administration, Accounting, or a closely related field; three years of experience which would demonstrate the possession of the above knowledge and abilities; or any combination of education and experience that provides equivalent knowledge, skills, and abilities.

SPECIAL REQUIREMENTS

Essential Duties require the following physical skills and work requirements: Requires the ability to exert a small amount of physical effort in sedentary to light work involving moving from one area of the office to another; ability to operate a motor vehicle; requires sufficient hand-eye coordination necessary to perform semi-skilled repetitive movements, such as use of personal computer and/or calculator, or other office equipment or supplies. License or Certificate: Must possess and maintain a valid California Driver's license.

Recruitment Process The recruitment process for this position includes completing an application and participating in oral interview(s). Please notify the Human Resources Department prior to the final filing date for this position if you believe you have a disability, which would make it difficult to participate in any portion of the recruitment process and would require reasonable accommodation. Sutter County reserves the right to require medical documentation concerning the need for accommodation. Offers of employment are contingent upon investigation of employment history, references, drug testing, medical review/exam, COVID-19 vaccination and fingerprinting in addition to other appropriate requirements of the position. NOTE: Sutter County utilizes E-Verify to confirm the eligibility of employees to work in the United States. The County of Sutter is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodation to qualified individuals with disabilities. Sutter County encourages both incumbents and individuals who have been offered employment to discuss potential accommodations with the employer.

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