Administrative Assistant - Rutland, VT

Administrative Assistant

A leading insurance and financial services organization is seeking an Administrative Assistant to support daily office operations, client service activities, and administrative functions. This role is ideal for a highly organized professional who enjoys variety in their day, thrives in a fast-paced environment, and takes pride in keeping a team running smoothly.

Prior administrative, office support, or customer service experience is preferred.

The Job:

• Serve as the first point of contact for office visitors and incoming phone calls.
• Coordinate conference room scheduling, meetings, and event logistics.
• Support client service teams with administrative tasks, document management, and data entry.
• Maintain and update client and policy information within agency management systems.
• Process incoming payments and assist with accounting-related administrative functions.
• Manage office supplies, mail distribution, and vendor coordination.
• Prepare client presentations, reports, and other materials as needed.
• Assist with special projects and day-to-day office operations.

The Company:

• Industry Leader: Join a nationally recognized organization that helps businesses and individuals navigate risk and protect what matters most.
• Collaborative Environment: Work alongside experienced professionals who value teamwork, service, and continuous improvement.
• Meaningful Work: Play an important role in supporting clients and helping businesses thrive.
• Professional Growth: Opportunity to develop new skills and build a long-term career within a growing organization.
• Comprehensive Benefits: Competitive compensation, strong health and retirement benefits, paid time off, and ongoing learning and development opportunities.

What We're Looking For:

• Strong verbal and written communication skills.
• Excellent organizational and multitasking abilities.
• Customer-focused mindset with a professional demeanor.
• Ability to prioritize competing deadlines and work independently.
• Strong attention to detail and ability to maintain confidentiality.
• Proficiency with Microsoft Office and other business technology tools.

If interested, apply and MGA would be happy to have a quick call to learn more about your background and share all of the details about this opportunity.