PEIMS/Finance Specialist

Job Title

Responsible for performing a variety of activities including processing, recording, updating and reconciling student information; providing instructions, recommendations and/or support to other personnel. Monitor compliance with applicable state laws and regulations.

Qualifications

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Knowledge of accounting principles

Ability to work with numbers in an accurate and rapid manner

Ability to use software to develop spreadsheets, databases, and do word processing

Proficient in data entry and file maintenance

Effective communication and interpersonal skills

Ability to meet established deadlines

Knowledge of state PEIMS and attendance requirements and procedures

Ability to maintain accurate and auditable records

Experience:

Two years data entry experience

Accounting-related experience at clerical level preferred or college course work in related subjects

PEIMS experience preferred

Major Responsibilities and Duties

Records and Reports (PEIMS)

1. Coordinate the collection, integration, and formatting of all data required for PEIMS submission according to PEIMS Data Standards and student attendance accounting handbook.
2. Responsible for the submission of PEIMS Core Collections to the state.
3. Work cooperatively with campus, finance office, and human resource staff to collect, organize, and format data required to submit district PEIMS data in a timely manner.
4. Run edits, reports, and verification checks on data to ensure accuracy of information.
5. Distribute edits and reports to appropriate staff for analysis, verification, and correction.
6. Submit complete and accurate PEIMS data in Texas Education Agency (TEA)-prescribed format to education service center (ESC) for processing.
7. Verify data submitted to TEA and submit corrections in a timely manner.
8. Receive PEIMS-related information from ESC and TEA and disseminate to other staff in a timely manner, including updates to PEIMS Data Standards (TWEDS).
9. Comply with policies established by federal and state law, State Board of Education rule, Texas Student Attendance Accounting Handbook, PEIMS Data Standards and local board policy.
10. Compile, maintain, and file all physical and computerized reports, records, and other documents required.
11. Maintain confidentiality of data
12. Assist in continued training and support of campus counselors and PEIMS Clerks to promote data integrity and accuracy.

Essential Functions (Finance)

1. Maintains a wide variety of fiscal information, files and records for the purpose of providing an up-to-date reference and audit trail for compliance.
2. Analyze expenditures against budget.
3. Review payment of invoices. Detect and resolve problems with incorrect orders, invoices, and shipments as needed.
4. Review department payables for accuracy including travel reports and food service orders.
5. Reconciles cash and/or account balances as assigned for the purpose of maintaining accurate balances and complying with accounting practices.
6. Compile, maintain, and file all reports, records, and other documents required, including auditable records.
7. Prepares a variety of written materials for the purpose of documenting activities, providing written reference, conveying information and/or complying with financial, legal and administrative requirements.
8. Research discrepancies of financial information and/or documentation to ensure accuracy and adherence to procedures prior to processing for action.

Other

• Work with administrators, principals, directors, and staff regarding student and accounts payable issues.
• Maintain confidentiality.
• Follow district safety protocols and emergency procedures.
• Other duties as assigned.

Mental Demands/Physical Demands/Environmental Factors

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress