Project Coordinator

Project Coordinator

The Project Coordinator must be able to communicate clearly and concisely with diverse audiences, in both oral and written contexts, and should be comfortable giving and receiving feedback. Must be familiar with project management principles and able to take initiative. Responsibilities include but are not limited to the following:

• The competencies critical to this position include superb organizational skills, keen attention to detail, and the ability to identify inefficiencies and recommend solutions.
• Acts as the single go-to person for all activities happening on the activities of the project, including coordinating all activities with members of the project management team.
• Provides regular updates to the Assistant CIO and the Lead Architect on key tasks and issues.
• Facilitates the organization and review of deliverables related to the project by staff and reports back the Document Manager edits and changes.
• Coordinates follow-up and next steps for staff related to the activities of the project.
• Understands the various organizations involved in the project and their interests.
• Develops and maintains effective relationships with project team members, senior leadership, and stakeholders.
• Tracks and completes project tasks, follows up on open items, and tracks issues.
• Ensures that tasks and outputs are timely, of the highest quality, and are tailored to the unique needs of the project's stakeholders.
• Documents and maintains records of current project plans, meeting minutes, decisions, project reports, schedules, budgets, cost tracking reports, and other pertinent records.
• Prepares and designs presentation-ready project reports using graphics and desktop publishing software; integrates word processing and spreadsheet files into reports. Prepares slides, overheads, and handouts for presentations or reports. Develops templates for reporting and communication.
• Coordinates conference calls and meetings; records meeting minutes as needed or follows up on and reviews meeting minutes recorded by another team member.

Qualifications:

• Bachelor's degree with 3 years experience, or equivalent
• Ability to assess priorities and operate in a flexible manner in order to meet the dynamic needs of the team
• Strong analytic and communication (oral and written) skills necessary to interact with all levels of management
• Attention to and precision with detail, comfort with financial data
• Ability to work independently and process quickly, independently prioritizing work activities
• Demonstrated experience in using computer-based tools including electronic mail, word processing, spreadsheet, and database products

Additional Qualifications:

• Prefer individual with energetic, can-do approach to work, who tracks and follows up on tasks independently, who seeks out additional work, who recommends ways to improve upon current activities
• Prefer individual who has served in this capacity in a systems design and development environment, who responds quickly and with high quality, and has very strong written and verbal communication skills.
• Basic understanding of information technology design and development.

Back Bay Staffing Group