Data Clerk

Data Clerk

The purpose of this classification is to maintain accurate student records including attendance records, PowerSchool data, and reports for funding and educational documentation. Responsible for greeting visitors, answering and routing phone calls, and coordinating sign-in sheets, late arrivals, or early dismissal of students.

Essential duties include:

• Calculate, enter, and maintain student attendance records detailed with tardiness, absences, medical excuses, court documents, parental documentation, and truancy issues.
• Assist with telephone and reception duties, and ensure the safety of students dismissed through the front office.
• Enter and maintain pre-Code, EFA, and EIA student data for state funding.
• Process student enrollments and transfers, withdrawals, expulsions, and home-based or homebound student data.
• Maintain student records in PowerSchool to include: class schedules, activities, disciplinary incidents, expulsions, and disabilities.
• Enter and update data on newly assigned teachers and student demographics.
• Maintain payroll, reconcile absences, substitute requests, home-based and homebound teacher's payroll, and other data in AESOP/Absence Management.
• Schedule conferences with parents and truancy officers as required, concerning attendance.
• Provide administrative and clerical support for the administration, staff and faculty as assigned.

Additional duties may include:

• Prepare bi-weekly report of students categorized by ethnicity, special education, grade, and self-contained students.
• Coordinate and prepare quarterly awards.
• Assist with bus transportation issues, and input bus discipline referrals.
• Prepare verification reports and report cards quarterly.
• Order supplies and materials for instructors.
• Notify parents of disciplinary referrals due to tardiness.

Knowledge, skills, and abilities include:

• Become knowledgeable of PowerSchool
• Tactful with teachers, students, and parents
• Learn and follow District and School policies and procedures

Tools and equipment usage: Use computers for data entry; Use computers for word processing, spreadsheets

Education: Completion of high school/GED. Associate's degree preferred. Experience: None - experience may be substituted for education. Licenses, certifications: Required: None Preferred: None

Physical requirements: Activities: Standing none of the time; Walking under 1/3 of the time; Sitting over 2/3 of the time; Gripping or feeling with hands 1/3 of the time; Reaching with hands and arms 1/3 of the time; Lifting: Up to 10lbs under 1/3 of the time; Up to 25lbs none of the time; Up to 50lbs none of the time; Up to 100lbs none of the time; More than 100lbs none of the time. Vision requirements: No special vision requirements.