Fleet Coordinator

Job Description

Job Description

Benefits:

• 401(k)
• Dental insurance
• Paid time off
• Vision insurance

About the Role:
Green Energy Biofuel LLC is looking for a driven and detail-oriented Fleet Coordinator to join our growing team in Warrenville, SC. This is an exciting opportunity to play a key role in keeping our fleet operations running smoothly as we power a cleaner, greener future. If you thrive in a fast-paced environment and love keeping things organized and on the move, we want to hear from you!

Primary Responsibilities
Fleet Operations Coordination
- Coordinate the daily utilization of company vehicles, trailers, and equipment
- Monitor fleet availability and communicate equipment status to dispatch and operations
- Ensure trucks are assigned appropriately based on customer requirements, driver availability, and equipment capabilities
- Track fleet movement using GPS, telematics, and fleet management software
- Assist with scheduling and coordinating transportation resources during periods of high demand

Driver Support & Communication
- Serve as the primary point of contact for drivers regarding equipment issues and operational concerns
- Coordinate roadside assistance, emergency repairs, and breakdown response
- Communicate maintenance schedules and equipment availability
- Assist with onboarding drivers by ensuring equipment assignments and documentation are completed
- Promote positive communication between drivers, dispatchers, mechanics, and management

Safety & Compliance
- Ensure fleet compliance with DOT, FMCSA, OSHA, and company safety standards
- Coordinate annual inspections, registrations, permits, and licensing requirements
- Monitor Driver Vehicle Inspection Reports (DVIRs) and ensure deficiencies are corrected promptly
- Track Hours of Service compliance and support corrective actions when necessary
- Maintain fleet files and regulatory documentation
- Support accident investigations and maintain incident records

Fleet Performance & Reporting
- Monitor key fleet performance indicators including:
- Equipment utilization
- Vehicle downtime
- Preventive maintenance compliance
- Repair turnaround time
- Fuel efficiency
- Cost per mile
- Driver inspection compliance
- On-time equipment availability
- Prepare weekly and monthly fleet performance reports
- Identify trends and recommend operational improvements
- Assist leadership with budgeting and fleet planning

Vendor & Asset Management
- Coordinate service providers, towing companies, tire vendors, fuel vendors, and repair facilities
- Maintain vendor relationships and ensure quality service
- Assist with fleet purchasing, equipment transfers, and disposal of assets
- Strong analytical skills for route optimization, cost control, and asset ROI modeling.
- Support inventory management of fleet supplies and maintenance materials

Continuous Improvement
- Recommend process improvements that increase fleet efficiency and reduce operating costs
- Support implementation of new fleet technologies, telematics, and maintenance systems
- Participate in safety initiatives and operational improvement projects
- Promote a culture of accountability, teamwork, and continuous improvement

Required:
-High school diploma
- Associate degree in Logistics, Transportation, Business, or related field preferred
- Minimum of 3 years of fleet, transportation, dispatch, maintenance coordination, or logistics experience
- Working knowledge of DOT and FMCSA regulations
- Strong organizational and time management skills
- Excellent verbal and written communication skills
- Proficient with Microsoft Office Suite
- Experience with fleet management software, GPS systems, and telematics preferred
- Valid driver's license with an acceptable driving record

Preferred Skills and Experience
- Experience coordinating commercial vehicle maintenance
- Knowledge of preventive maintenance scheduling
- Familiarity with ERP/dispatch systems, GPS tracking, and telematics.
- Strong problem-solving and analytical skills
- Ability to prioritize multiple projects in a fast-paced environment
- Experience supporting multi-location fleet operations

Key Performance Indicators (KPIs)
- Fleet availability (%)
- Preventive maintenance completion rate
- Vehicle downtime
- DOT compliance score
- Driver DVIR completion rate
- On-time maintenance scheduling
- Cost per mile
- Fuel efficiency
- Breakdown response time
- Vendor turnaround time
- Driver satisfaction
- Safety incidents attributable to fleet maintenance

About Us:
Green Energy Biofuel LLC is a forward-thinking biofuel company based in Warrenville, SC, dedicated to delivering sustainable fuel solutions that reduce environmental impact and support a cleaner tomorrow. Our customers trust us for our reliability, innovation, and commitment to green energy. Our team members love working here because we foster a collaborative culture where every role makes a real difference in the future of renewable energy.