Marketing Proposal Assistant

Job Description

Job Description

Company Description

We are Olsson. We engineer and design solutions that improve the world around us. As a company, we promise to always be responsive, transparent, and focused on results – for our people, our clients, and our company.

We're a people-centric firm, so it's no surprise our greatest asset is our people. The impact this creates is an environment that encourages our people to grow and be creative with their talents. This approach builds a culture that is uniquely Olsson. It allows us to grow our people as we grow our business. This, in turn, creates a lasting impact on the world around us.

Job Description

You enjoy working with content—asking good questions, organizing complex ideas, and shaping information so it's clear, persuasive, and easy to navigate. You understand the value of thoughtful content that reflects how a brand delivers to its clients.

As a Marketing Proposal Assistant, you will support marketing professionals as they partner with technical teams to position the firm to win work and strengthen Olsson's brand with public and private agencies.

You will contribute to marketing efforts across water, transportation, community infrastructure, and private development , translating technical knowledge into proposal, qualification, and positioning materials that align with client expectations and firm standards.

Role Overview and Responsibilities: 

You will be part of a collaborative marketing team that values shared ownership, clear communication, and flexibility as priorities shift. You will contribute to a range of marketing activities by following established processes and best practices.

• Support development of marketing content for Statement of Qualifications (SOQs), proposals, interview presentations, and award submissions, following firm standards and brand guidelines.
• Communicate proactively and meet deadlines for the timely completion of project pursuits and proposals.
• Assist with procurement research, review, and coordination, and/or facilitation of client engagement activities, conferences, and client events.
• Conduct quality and compliance reviews; edit marketing content for accuracy, clarity, tone, and consistency.
• Gather, verify, organize, and maintain marketing information systems, including client files, resumes, project descriptions, and contact lists.
• Enter and maintain pursuit and opportunity data in Deltek Vantagepoint, ensuring records are complete, current, and aligned with firm standards.

Success in this role:

Within the first 6–12 months, you will:

• Develop a strong understanding of the proposal lifecycle and Olsson's pursuit process
• Independently support proposal coordination and production tasks
• Produce high-quality, brand-aligned marketing materials
• Build effective working relationships with marketing, technical, and business development teams
• Manage multiple deadlines with increasing confidence and accountability

Qualifications

You are passionate about:

• Collaborating with others to achieve shared goals
• Communicating clearly and proactively
• Developing and refining content with purpose
• Connecting writing, design, and brand voice to proposal and firm goals
• Taking ownership of materials from kickoff through final production
• Supporting team deliverables and adapting as priorities shift
• Approaching work with curiosity and a growth mindset, actively pursuing professional growth, and adopting new tools and processes

You bring to the team:

• Bachelor's degree in Marketing, Communications, Business, Writing/Journalism, or a related field
• 0–2 years of relevant experience (internships or coursework considered)
• Strong verbal and written communication skills
• Ability to contribute to and thrive within a collaborative team environment
• Effective time management and ability to manage multiple priorities
• Familiarity with Microsoft Office Suite and Adobe InDesign, along with a willingness to learn new software
• A self-motivated mindset with the ability to work independently
• Excellent interpersonal, problem-solving, and decision-making skills
• Strengths in writing and editing

#LI-DNP

Additional Information

Olsson specializes in engineering and design, client advisory services, planning, field services, and environmental. Improving the world has been our mindset from the very beginning, back when Olsson first opened for business in 1956. And it will be our mindset for years to come.

As an Olsson employee, you will:

• Receive a competitive 401(k) match
• Be empowered to build your career with tailored development paths
• Have the possibility for flexible work arrangements
• Engage in work that has a positive impact on communities
• Participate in a wellness program promoting balanced lifestyles

In addition, full-time employees will receive our traditional benefits package (health care, vision, dental, paid time off, etc.) and the opportunity to participate in a bonus system that rewards performance.

Olsson is an Equal Opportunity Employer. We encourage qualified minority, female, veteran, and disabled candidates to apply and be considered for open positions. We do not discriminate against any applicant for employment or any employee because of race, color, religion, national origin, sex, sexual orientation, gender identity, gender, disability, age, military status, or other protected status.

Olsson understands the importance of privacy and is committed to protecting job applicants' personal information. Pursuant to the California Consumer Privacy Act, as amended by the California Privacy Rights Act (collectively, the "CCPA"), this notice explains Olsson's practices regarding the collection, use, and disclosure of personal information for job applicants residing in California. Please read this Notice carefully to understand our privacy practices.

For more information about the types of information we collect and how we use it in connection with your general access and use of our website, please review our general California Privacy Notice here.