Client Accounts Coordinator

Davis Polk & Wardwell LLP (including its associated entities) is an elite global law firm with world-class practices across the board. Clients know they can rely on Davis Polk for their most challenging legal and business matters. From offices in the world's key financial centers and political capitals, our more than 1,000 lawyers collaborate seamlessly to deliver exceptional service, sophisticated advice and creative, practical solutions. Visit davispolk.com.Position SummaryThe Client Accounts Coordinator manages the billing, collections and related reporting for assigned billing attorneys.This includes working in tandem with the attorney’s administrative assistant to achieve the goal of producing, editing and submitting invoices in accordance with the fully executed engagement letters, billing guidelines and/or outside counsel policies.Essential Duties and ResponsibilitiesTypical responsibilities include, but are not limited to, the following:Responsible for producing prebills and ad-hoc reports both on-demand and periodically (monthly, quarterly or on-completion)Oversee the process of editing and finalizing draft bills based on attorney instruction and client guidelines; providing appropriate documents and information as necessaryConduct regular meetings with attorneys and administrative assistants to review and discuss client inventory; providing updated system comments regarding unbilled fees and aged balancesCross train and work with colleagues in order to provide coverage and support in addressing inquiries and issues for attorneys and clients assigned to other team membersPrepare and submit invoices via 3rd party e-billing system while meeting client requirements; investigating and resolving issues that causes delays or prevents successful submissionReview outstanding receivables and work with the Collections & Appeals Team for the purpose of contacting clients regarding the resolution of past due balancesAssist with testing and documentation of new processes and applications related to client account billingRespond to various billing related inquiries from attorneys, clients and management accurately and in a timely mannerQualifications/Position RequirementsStrong mathematical aptitudeAbility to manage a varied workload and meet deadlinesMust be punctual and reliableProficient in MS Excel, Outlook and other applications asneededStrong interpersonal skillsMust be able to work with minimal supervisionMust be able to work collaboratively with lawyers and staff,demonstrating strong teamwork and a positive attitudeExcellent written and verbal communication skillsEnsure confidentiality of all the firm’s and clientsdocumentation and informationEducation and/or ExperienceBachelor’s degree from four-year college or universitypreferredMinimum of 3 years experience at a major law firmExperience with Aderant Expert or an equivalent accountingsystem such as Elite or 3EKnowledge of various eBilling applications or vendor sitessuch as, but not limited to, eHub, BillBlast, Tymetrix,Serengeti, Collaborati, CounselGo, CounselLink andPassportCompensation The expected base salary for this position is $90,000 - $110,000. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, anticipated assignment, and, where applicable, licensure or certifications obtained. Market and organizational factors are also considered. Davis Polk offers a competitive salary and comprehensive benefits package.SummaryLocation: New York; WashingtonType: Full time