Administrative Specialist

Description

Position Summary

Administrative Specialists are responsible for assisting management with all administrative responsibilities, including but not limited to project document verification, correction, training, and reporting.

Position Responsibilities

• Compile, verify, and enter project data into data tracking system

• Prepares reports and presentation materials, schedules meetings

• Audit project documentation for accuracy to ensure accurate customer billing (I.e. Project Tracking Log Sheets)

• Train project team members on proper completion of service delivery documentation

• Ensure their work areas are 5s compliant

• Paperwork filing

• Effectively communicate w/ clients to comply with client requests

• Receives and directs visitors

• Answer all incoming calls and route to correct support person

• Maintain office supplies available and order as needed

• Maintain organization of copy room, kitchens and all upstairs common areas

• Send FedEx packages as requested, sorts and distributes mail

• Be capable of working with minimum supervision

• Travel to project locations, as needed

• Be customer service driven

• All other duties, as assigned

Essential Skills and Functions

• Communication - communicates effectively, in verbal and written formats, with all levels of staff, customers, and temporary employees

• Teamwork - supports needs of Operations Team, maintains a positive, professional attitude

• Time Management/Prioritizing - exercises strong time management skills and shifts priorities as needed

• Organization - completes invoice tracking sheets and keeps front desk files in good order so that Accounting and Project Manager can easily access/understand information

• Self-Directed - Works with minimal supervision, continuously strives to grow in skill set and take initiative, makes suggestions for process improvements

Position Qualifications - KSA (Knowledge, Skills, and Abilities)

• Strong written and verbal communication skills

• Typing (45 wpm or more)

• Microsoft Office proficient, specifically Word, Excel, PowerPoint, and Outlook

• High School Diploma/GED

Physical Requirements and Work Environment

Ability to stand, walk, stoop, kneel, crouch and manipulate weights of 10 - 50 pounds for extended periods of time. Hand/eye coordination with arm/hand/finger dexterity including the ability to grasp with visual acuity. Corrected 20/20 vision with no color blindness. Read, comprehend, and apply written work instruction. Able to pass a criminal background check þ Able to pass initial and subsequent drug screenings

Company Values

• Customer Centric

• Play Like a Champion

• Leaders Go First

• Have Each Others Back

• Always Be Learning

• Data Driven Decisions

• Get to Yes