Accounts Payable Specialist

Job Summary: The Accounts Payable Specialist is responsible for managing and processing all aspects of the company’s accounts payable function. This includes receiving, processing, and verifying invoices, tracking and recording expenses, and ensuring timely and accurate payments to vendors and suppliers. The ideal candidate will have strong attention to detail, excellent organizational skills, and a solid understanding of accounting principles. Key Responsibilities: Process invoice payments : Meticulously review and verify invoices received from vendors, ensuring accuracy and adherence to company policies and procedures, ensure two ways and three ways match requirements in place, then process them for payments, record them in the financial system. Manage vendor relationships : Build and maintain positive relationships with vendors. Efficiently handle vendor inquiries, resolve discrepancies, and address payment-related concerns, ensuring a harmonious working relationship. Maintain financial records : Maintain detailed financial records, such as vendor invoices, payment receipts, and related documentation to ensure a transparent and organized financial trail, assisting with audits and budget planning. Reconcile accounts : Regularly reconcile accounts payable by ledgers with vendor statements, carefully match and cross-check financial data, identifying and rectifying discrepancies to maintain accuracy and integrity. Interdepartmental coordination : Collaborate with multiple departments, including procurement, finance, and management to ensure a seamless flow of financial operations. Assist with Accounting period close : Perform payable tasks and assist with accounting team on monthly/ quarterly and yearly close to ensure accuracy of financial data. Day-to-Day Duties Check AP email inbox and manage relationships with vendors. Review and verify invoices received from Vendors with supporting documentation. Clarify any questionable invoice items, prices or receiving signatures Enter invoices into accounts payable system and ensure records in compliance with financial policies and procedures. Maintain copies of vouchers, invoices or correspondence necessary for files Maintain Vendor websites and ensure utility bills are paid in a timely manner. Enter outgoing payments into accounts payable system and keep records ( AP accounts) up to date. Send payment slip with supporting information to vendors once outgoing payments are made. Obtain proper information and/or data regarding invoice payments. File and maintain supplier records. Collaborate with Supply Chain on material PO payment requests and ensure payments can be payments can be paid or prioritized in a timely manner. Maintain and reconcile prepay accounts on a weekly basis. Review and post freight bills into accounts payable system with supporting POD. Inquire about vendor contact and banking information for the new vendors, file new vendor banking information and notify Treasury account for validation process. Perform AP tasks and assist monthly close. Perform other ad hoc tasks as required by Finance Manager. What we are looking for:

• Resourceful team‐player , with the ability to work independently when needed.
• Ability to manage confidential financial information with discretion.
• Strong problem‐solving skills , basic accounting principal knowledge, ability to multi‐task and willingness to learn new skills.
• 2+ years of experience in accounts payable or a similar role.
• Experience with accounting software (i.e.: Microsoft Dynamics 365 Business Central ).
• Proficient in Microsoft Excel and other Office applications.
• Excellent written and verbal communication skills for vendor interactions.
• Excellent attention to detail and ability to maintain accurate financial records.

Salary Range: $50,000 – $60,000 Work Location: 100% onsite in Greenville, SC #J-18808-Ljbffr Phoenix Motorcars LLC.