Surgery Scheduler

Surgery Scheduler

Schedule: Full-Time, Days

Job Summary: Under the direct supervision of the R.N. and ultimately to the Nurse Director, performs the receptionist and secretarial duties on a patient care unit while functioning as the focal communications source in the nursing station. Performs activities which support the smooth operation of a patient care unit in accordance with the philosophy and mission of the Nursing Department and the hospital.

Duties:

• Assists in the coordination and communication of activities involved in the scheduling of cases in the OR Department
• Schedules add on cases (call Anesthesia, Float Circulator, Recovery, Amb Care)
• Call Administrative Supervisor, if add on is ER patient being admitted, for a room
• Schedule outpatient PICC lines
• Schedule weekend/holiday infusions and injections
• Schedule cases in the Depot
• Schedule PAT phone calls
• Schedule cases from printer, fax, email and phone calls
• Deliver next day Pick Sheets
• Pick up the Pick Sheets and Implant forms from day before from Recovery Room
• Take On Call sheet to Switchboard
• Hang On Call sheet for Administrative Supervisor
• Let OR crew and Ambulatory Care know of cancellations
• Pick up charts from Ambulatory Care and take to be sent out to Medical Records
• Pick up Endo reports at the end of the week and take to Doctors Lounge
• Update weekly tracking sheet
• Run SSI reports quarterly and send to surgeons
• Mail out lens implant tracking cards
• Fax/Email Allograft tracking sheets
• Prepare on call sheets for the next week
• Prepare on call calendar for the next month
• Answer phone calls (check voicemail)
• Respond to emails
• Post charges
• Place tickets for OR equipment repairs
• Run daily surgery schedule
• Create documents and reports as needed
• Other projects as needed

Qualifications:

• High school diploma or equivalent is required
• Secondary education in medical assistant or secretarial skills preferred
• One year hospital experience desirable
• BLS certification required within six months of hire
• Quality communication skills

Physical Requirements:

• Work is medium to heavy demand
• Requires prolonged periods of standing and walking on duty
• Lifting and pushing are required when working with patients and moving carts, wheelchairs, stretchers and other types of equipment
• Handling, reaching and manual dexterity are required when distributing supplies and equipment

OSHA Exposure Classification:

• Risk of exposure to communicable diseases