AP Specialist

AP Specialist

Salary: $52,000-$58,000

Why This Opportunity Stands Out:

• The AP Specialist will join a long‑tenured, supportive accounting team known for collaboration, stability, and strong internal relationships.
• Leadership is engaged and hands‑on, ensuring the AP Specialist receives the guidance and support needed to succeed.
• This role is ideal for someone who thrives in a smaller office environment where their work directly impacts job costing accuracy and project profitability.
• The organization is growing, with increasing project activity and room for long‑term opportunity for high performers.

Key Responsibilities for the AP Specialist:

• Process approximately 100 invoices daily, ensuring accurate job costing and proper matching with purchase orders.
• Manage weekly check runs and ACH payments while routing all approvals to leadership.
• Communicate with vendors, project managers, and field staff to gather receipts, resolve discrepancies, and ensure correct documentation.
• Review and reconcile credit card receipts, field uploads, and vendor invoices for accuracy.
• Maintain thorough organization and accuracy within the accounting system (Foundation) while handling high‑volume processing.

Qualifications for the AP Specialist:

• Experience in accounts payable, vendor communication, or project/job‑costing roles (construction or industrial project backgrounds are a plus).
• Strong Excel skills and comfort with accounting systems; Foundation experience helpful but not required.
• Detail‑oriented, proactive, dependable, and able to balance heads‑down productivity with effective team interaction.

Culture & Fit:

• Small, tight‑knit office where people stay long term.
• Supportive managers who value teamwork, accuracy, and communication.
• Best suited for someone who is personable yet focused, reliable, and comfortable taking ownership of their workflow.