Proposal Group Manager - #2924

Proposal Group Manager

Our excellent salary and benefits package includes medical, dental, vision, life insurance, short and long-term disability coverage, education reimbursement, 401(k), performance bonuses, and an employee stock program. Employee Resource Groups and Programs offered include the Young Professionals Group, Women at Wade Trim, TIE, Professional Development, Leadership Development, Rotation Program, Mentor Program, Sustainability Program, and Wellness Program.

The Proposal Group Manager plays a critical role in supporting the consistency, quality, and effectiveness of proposal development across the company. This position leads day-to-day RFP coordination and workload management, while building strong partnerships across teams and shaping how proposal processes, tools, and standards are developed, communicated, and adopted. Success in this role requires sound judgment, strong organizational skills, and the ability to influence respectfully but firmly, balancing collaboration with accountability. The ideal candidate enjoys building partnerships, creating structure where needed, and communicating clearly to help teams stay aligned and successful in a fast-paced environment.

Typical responsibilities include:

• Managing proposal workload, quality, and standards:
• Manage day-to-day proposal workload allocation in coordination with Area Proposal Leads, Proposal Graphics Manager, and proposal staff; monitor incoming requests and assign resources based on capacity and priority.
• Track Go Review processes and level-of-effort assignments; follow up on approvals and provide direction to risk reviewers and project managers as needed.
• Lead the development and maintenance of proposal standards, best practices, templates, and supporting processes in collaboration with marketing leadership.
• Manage proposal QA/QC and compliance efforts, including quality reviews of proposals, presentations, and closeout materials; evaluate feedback from proposal staff, technical staff, and leadership to refine processes while maintaining consistency and quality.
• Guide and monitor the use of AI tools in proposal development; collaborate with SMEs to address quality concerns, maintain prompt libraries, and support appropriate use.
• Balance responsiveness to proposal support requests via established processes, priorities, and capacity, providing clear rationale when requests cannot be accommodated as proposed.
• Exercise professional judgment to discuss strategic pursuit decisions, promoting alignment with business and workload strategy in a manner that maintains trust and positive working relationships.
• Training, adoption, and professional development:
• Develop, implement, and refine proposal training programs in collaboration with Area Proposal Leads and other marketing leadership.
• Promote adoption of proposal processes, tools, and standards by reinforcing expectations, providing practical guidance, and addressing barriers to effective use.
• Develop and deliver proposal development training for Proposal Specialists and Area Proposal Leads; support Grow Business training within Marketing and with technical staff.
• Serve as a periodic senior reviewer for Proposal Specialists and a Red Team reviewer for larger pursuits as needed.

Education:

• Bachelor's degree in Communications, Marketing, or related field.

Skills/Experience:

• 10 years of relevant professional experience
• Demonstrated ability to lead process improvement, training development, and change adoption in a collaborative environment
• Strong judgment and interpersonal skills to support goals while enforcing standards and priorities
• Excellent organizational and communication skills at all levels
• Strong data and document management skills
• Familiarity with InDesign, Adobe Acrobat, CRM/database software, Microsoft Word, Outlook, PowerPoint, SharePoint, and Teams

Wade Trim is committed to maximizing the value of infrastructure investments. We've been solving complex engineering challenges for a century. We customize our work approach to fit each project using a collaborative, friendly style to deliver solutions our clients can stand behind.

Our supportive culture recognizes and strives to fulfill collective client, company, and individual needs. Mentoring and building skills of Wade Trim staff is a priority. Frequent interaction among staff is encouraged, company leadership is easily accessible, and opportunities are provided for staff to help shape the firm's future through strategic planning. Work/life balance is supported through a flexible, hybrid work schedule that brings team members together in the office at least three days a week and connects them virtually when working from home.

To solve our clients' toughest challenges, we've devoted ourselves to delivering innovative solutions. Our Office of Applied Technology (OAT) is dedicated to seeking new technologies or ways to apply existing technologies to enhance value to our clients and positively impact communities. All staff are encouraged to share ideas and suggestions for innovative technologies or processes to adopt. This open-minded approach enables us to advance technology, foster innovation, and stay ahead of our clients' needs.

Wade Trim's success is shared by the employees that make it happen. Since our beginning, our firm has been 100% employee owned. This cultivates an ownership mindset that benefits our work approach, collaborative culture, and ability to deliver client solutions. We believe employee ownership drives the sustainability and growth of our firm and provides all our employees with opportunities for financial success.