Staff Assistant, Purchasing (PT)

Job Description

Job Description

We are seeking a Staff Assistant for the Purchasing Department. Under the supervision of the Director of Purchasing, this position will perform a wide range of administrative and record‑keeping tasks related to the procurement of goods and services.

This is an hourly, part-time position.

Example of Duties :

• Act as a liaison between the Director of Purchasing and other College departments.
• Perform troubleshooting, research, and resolve both internal and external inquiries.
• Maintain and act as administrator for various online procurement platforms.
• Perform data analysis, data processing, as well as other clerical and routine duties.
• Prepare journal entries and external correspondence.
• Maintains records and files, to include electronic databases.
• Assist in ensuring that purchases are in compliance with applicable statues, regulations and policies.
• Develop and maintain effective business relationships with internal clients.
• Performs other related duties as assigned.

Qualifications:

• Associates or higher degree preferred.
• One to two (1-2) years of related experience preferred.
• Excellent math and communication skills.
• Proficiency with MS Word, Excel, and ERP systems.
• Able to work well with staff and students in a cooperative and professional manner.

The completion of a background check will be required for the selected candidate.

Compensation: Compensation is determined by a variety of criteria, including but not limited to, previous relevant experience, education level, and certifications. The starting hourly pay for this position is $20.

Benefits:

• New Jersey Sick Leave : Earn 1 hour of sick leave for every 30 hours worked with a maximum of 40 hours of leave per benefit year. (Eligible to use after successful completion of probationary period.)
• Employee Assistance Program provides free, confidential, limited counseling services, work-life assistance, legal and financial guidance.
• Commuter Benefits: Free parking access is provided on site. An optional Transit Pre-Tax Plan is available which allows employees to use pre-tax dollars to purchase eligible transit expenses.
• NJ Defined Contribution Retirement Program provides eligible members with a tax-sheltered, defined contribution retirement benefit, along with life insurance and long-term disability coverage. (Must meet eligibility requirements.)