BUDGET AND FINANCE OFFICER

Description

Job Title: BUDGET AND FINANCE OFFICER

Department: County Clerk Division:

Reports To: County Clerk

Pay Range: CC Status: Full Time

FLSA Status: Exempt

Position Summary: Leads budget and finance matters of Riley County. Assists the Board of County Commissioners, County Clerk, Budget and Planning Committee and department heads on budget and finance matters to oversee and manage AP processes, ensures departments, employees, vendors and community partners comply with processes and policies related to budget and finance, trains management and employees on financial aspects of jobs and function as backup to payroll processing.

ESSENTIAL FUNCTIONS:

• Prepare, establish and submit Riley County Operating budget to the State of Kansas under the direction of the County Administrator, Board of Commissioners, Budget and Planning Committee and Department Heads.
• Prepare, establish and manage the Capital Improvement Program, Economic Development, Bond & Interest, RCPD, and special capital projects fund budgets as well as the operating budget for the General fund departments of General Services, Coroner, Commissioners, Appropriations and Liability Insurance. Coordinate such tasks with the County Clerk, County Treasurer, Public Works Director, County Counselor, and the County’s Auditor.
• Ensure all approved budgeted transfers are completed annually.
• Present all necessary budget amendments to the Board of Commissioners for approval and submittal to the State of KS prior to year-end.
• Prepare annual personnel and benefit budgets for all departments in collaboration with the Human Resource Director
• Ensure accuracy of financial documents within the clerk’s office prior to public submittal.
• Prepare and present to the Board of Commissioners monthly cash flow reports for CIP, Building Fund, Economic Development and Half Cent Sales Tax funds.
• Schedule a bi-annual CIP work session with the Board of Commissioners.
• Review all journal entries for accuracy. Approve prior to financial system entry by Treasurer.
• Lead and coordinate the Budget and Planning Committee, Financial Advisor, County Clerk and County Treasurer, Auditors and Bond Counsel on all other county financial matters.
• Serve as Riley County’s Risk Manager for liability, auto/equipment and property exposures and coordinate the administration of claims with the County Counselor when necessary.
• Prepare projections of future revenues, expenditures, and cash position, perform financial implication analysis of funding options, and research for special projects as requested.
• Under the purview of the County Administrator and County Treasurer, create, manage the Riley County Financial Policies and Procedures, Purchase Card Program Policy, Federal and State Grant Program Administration, and Procurement Policy.
• Prepare budget document and brochure for the Commission, and others as necessary.
• Function as Grant Coordinator by monitoring all award programs and accurately completing and submitting the Schedule of Expenditures of Federal Awards (SEFA) to the external auditors.
• Responsible for monitoring General Obligation post-issuance compliance requirements.
• Oversee the county’s fiscal responsibility with the inmate medical program.
• Serve as Riley County’s Debt Manager in preparing and managing the county’s bonded indebtedness including consideration of bond refinancing.
• Serve as back up to Human Resources on injury/accident claims relating to worker’s comp, annual audit requirements, and payroll.

SECONDARY FUNCTIONS:

• Supervise the Senior Fiscal Analyst and Payroll Clerk positions.
• Serve as a resource and backup to the Administrative Analyst-Levy for Cemetery and Township Budget Preparations.
• Be the point of contact for Budget and Finance page of the website, coordinating updates with the Public Information Officer.
• Attend meetings of the Board of Commissioners, Department Heads, Health Department Board, and County Officials.
• Communicate with and maintain cordial relationships with supervisors, peers and the public.
• Perform any other duties as assigned.

Requirements

Education:

• Bachelor of Arts or Bachelor of Science degree in Accounting or Business Administration with an emphasis in accounting, economics, and/or finance required, with at least 3 years of experience.
• Equivalent combination of experience, education and training which provides the required knowledge, skills and abilities will be accepted.

Experience:

• Knowledge of general accounting principles. Experience with Kansas local government finance.

Skills:

Proficiency with personal computer applications, specifically experience with Excel, Access, Word, MinuteTraq and Komtek AS400. Knowledge of modern office practices and experience with common office equipment which should include copiers, fax machines, and printers. Knowledge of the proper formats for business correspondence and report writing. Ability to analyze data and information from various sources to compile reports. Ability to type 50 wpm. Advanced ten key calculator skills. Ability to communicate effectively both verbally and in writing. Must have strong interpersonal skills and strong organizational skills; must be detail-oriented; must be able to work cordially with County employees and the public.