Accounting Clerk III

Accounting Clerk III

The Accounting Clerk III provides accounting, financial management, and administrative support services to the Naval Surface Warfare Center (NSWC), Port Hueneme Division. This position supports financial management activities, financial data entry, invoice processing, funds tracking, financial reporting, and the identification and resolution of accounting discrepancies. The position requires strong attention to detail, analytical abilities, and the ability to manage multiple financial and administrative responsibilities while ensuring accuracy and compliance with applicable policies and procedures.

Tasks and Responsibilities

• Perform accounting and financial administrative functions, including data entry, financial tracking, invoice processing, and reconciliation activities.
• Review financial records and supporting documentation for accuracy, completeness, and compliance with established procedures.
• Identify, research, and resolve accounting discrepancies, billing issues, and financial data inconsistencies.
• Assist with tracking funds, monitoring expenditures, and preparing financial reports.
• Support defense travel financial management activities, including reviewing and processing applicable travel-related financial documentation.
• Respond to financial data calls and requests for information from management and government personnel.
• Maintain the accuracy and integrity of financial records, databases, and reporting systems.
• Resolve complex invoicing issues resulting from unique billing requirements, project adjustments, funding modifications, and system discrepancies.
• Review time and expense corrections, funding modification requests, and supporting documentation to ensure accurate and timely invoice processing.
• Coordinate with appropriate personnel to research and resolve financial discrepancies.
• Monitor invoice status and assist with ensuring timely submission and processing.
• Maintain organized financial and administrative records in accordance with applicable government and organizational requirements.
• Manage the receipt, processing, control, and distribution of incoming and outgoing correspondence.
• Maintain accurate filing systems and ensure proper document retention and disposal.
• Perform general office duties, including answering telephones, responding to inquiries, greeting visitors, and operating office equipment.
• Assist with preparing reports, correspondence, spreadsheets, and other financial documentation.
• Support compliance with internal controls, accounting procedures, applicable regulations, and established financial management standards.
• Assist with periodic audits, financial reviews, and reporting requirements.
• Identify potential deficiencies and communicate findings to management for appropriate corrective action.
• Perform other job-related duties as assigned by management.

Required Qualifications

• Must be able to obtain and maintain a U.S. Secret Security Clearance.
• Must be legally authorized to work in the United States. VCT is unable to provide visa sponsorship.
• Must be able to obtain and maintain required facility credentials and authorizations.
• Minimum of three (3) years of experience in accounting, bookkeeping, financial administration, or a related field.
• Basic computer literacy, data entry, and mathematical skills.
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Strong attention to detail and the ability to maintain accuracy, professionalism, and sound judgment under pressure.
• Excellent written and verbal communication skills.
• Ability to work effectively under pressure while maintaining accuracy and professionalism.
• Ability to establish and maintain effective working relationships with employees, management, customers, and other personnel.
• Demonstrated professional demeanor and positive attitude.
• Dependable and reliable, with regular and consistent attendance.
• Ability to remain seated in a stationary position approximately 50% of the workday and alternate between standing and walking as needed.

Preferred Qualifications

• Associate degree in Accounting, Finance, Business Administration, or a related field.
• Experience supporting DoD, federal government, or military financial operations.
• Familiarity with defense travel, financial management processes and systems.
• Experience with invoice processing, financial reconciliation, funds tracking, and expenditure reporting.
• Familiarity with government accounting procedures, internal controls, and audit requirements.
• Experience using government financial management systems and databases.

Work Environment / Physical Requirements

• Primarily office-based work environment.
• Ability to sit for extended periods and perform repetitive motions, including keyboarding.
• Ability to remain seated in a stationary position approximately 50% of the workday and alternate between sitting, standing, and walking as needed.
• Occasional work may be required in hangar and flight line areas.
• Noise levels are generally moderate but may be elevated near aircraft parking areas.

Compensation and Benefits:

Position type: Full Time

Classification: Non-exempt

Hours to Work: Monday through Friday during standard business hours; additional hours as needed to fulfill position responsibilities.

Base Rate: $27.73 per hour

Health and Welfare Benefit: $5.42 per hour

Benefits: Medical, Dental, Vision, Life, LTD, 401(k), FSA, Paid Holidays, Sick Leave, and Vacation

Education: High school diploma or equivalent required.

Requirement: Must be authorized to work in the United States

Clearance Level: Must be able to obtain and retain a Secret Security Clearance

Security Clearance:

Applicants must have an active security clearance and/or the ability to obtain and maintain US Government Security Clearance. Selected candidates will be subject to a government security investigation and must meet eligibility requirements to obtain a DoD Government-granted security clearance. Individuals will be subject to a background investigation to include but not limited to, criminal history, employment and education verification, drug testing, and creditworthiness.