Sales Executive

Benefits:

401(k)

Procurement & Inventory Coordinator Department: Production / Operations Reports To: Production Manager Direct Reports: None (individual contributor)

Responsibilities

Procurement of Goods and Services

● Source, evaluate, and select suppliers/vendors based on quality, price, and delivery capabilities. ● Obtain and analyze quotes, proposals, and bids from suppliers. ● Negotiate contractual terms and conditions with suppliers to ensure favorable pricing and terms. ● Create purchase orders and contracts for approved purchases. ● Collaborate with executives to understand their procurement needs and requirements. ● Conduct market research to identify potential suppliers and stay updated on industry trends and pricing. ● Perform purchase order receipts.

Vendor Management

● Develop and maintain strong relationships with suppliers, ensuring open lines of communication. ● Monitor supplier performance and address any issues or concerns promptly. ● Conduct regular supplier evaluations and audits to assess quality, delivery, and overall performance. ● Collaborate with suppliers to resolve any disputes or discrepancies in a timely manner. ● Identify opportunities for cost savings and process improvements through vendor consolidation or negotiation. ● Process and verify vendor invoices against purchase orders and receipts (three-way match), and route approved invoices to Finance for payment.

Inventory Management

● Analyze inventory levels and usage to determine optimal reorder points and quantities. ● Coordinate with internal teams to forecast demand and ensure adequate stock levels. ● Place orders for inventory replenishment and track delivery schedules. ● Monitor inventory levels to minimize excess or obsolete stock. ● Work closely with the warehouse and logistics teams to ensure accurate and timely receipt of goods. ● Perform systematic inventory progression of vendor-supplied products. ● Create sales orders for goods and services. ● Own the cycle count program and inventory reconciliation. ● Maintain pricing accuracy and provide price lists for goods and services. ● Perform sales of non-technical items (patient brochures, neck pillows, etc.).

Order Fulfillment & Shipping

● Monitor and communicate with customers until shipment is delivered. ● Notify customers of shipment of goods with tracking information.

Compliance and Documentation

● Ensure compliance with company policies, procedures, and ethical standards in all purchasing activities. ● Maintain accurate records of purchases, contracts, price lists, and supplier information. ● Resolve any discrepancies or issues related to vendor invoicing. ● Provide purchasing and purchase-order spend reporting as appropriate.

Qualifications

● Bachelor's degree in business, supply chain management, or a related field preferred. ● Proven experience as a Purchasing Agent or in a similar procurement role. ● Strong analytical and problem-solving skills. ● Excellent negotiation and communication skills. ● Proficient in using procurement software and other relevant tools. ○ MISys and Maintain X preferred. ● Knowledge of sourcing and procurement best practices. ● Familiarity with inventory management principles. ● Detail-oriented and able to work with a high level of accuracy. ● Ability to prioritize and manage multiple tasks in a fast-paced environment. ● Strong organizational and time management skills. ● Ability to build and maintain strong relationships with suppliers and stakeholders. ● Understanding of legal and contractual terms and conditions related to procurement.

| Employee Development | Level of Supervision | Years of Experience | Procurement & Inventory Coordinator, I | Typically reports to a supervisor or team leader. | 0-1 | Procurement & Inventory Coordinator, II | Gaining or has attained full proficiency in a specific area of discipline. | 1-3 | Procurement & Inventory Coordinator, III | Gaining or has attained full proficiency in a specific area of discipline. | 3-5