Office Assistant

Position Summary

The Office Assistant provides comprehensive administrative and operational support to ensure efficient daily office functions. This role partners with office leadership, supports project managers, and manages front-desk operations, facilities, and internal events.

Key Responsibilities

• Administrative Support: Assist the Office Manager and leadership team with calendar management, travel arrangements, expense reports, and professional correspondence.
• Project & Financial Support: Assist Project Managers with proposals, purchase orders, budget tracking, and basic invoicing. Compile reports and analyze basic data using Excel and PowerBI.
• Front Desk & Facilities: Greet guests, manage incoming calls, oversee mail/packages, and coordinate with building management for office maintenance. Maintain office appearance, supplies, and security badging.
• Meeting & Event Coordination: Plan and facilitate on-site and off-site meetings and events, including room setup, catering, and calendar invites.

Requirements

• High School Diploma or GED required.
• Minimum of 1 year of professional office/clerical experience.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint); familiarity with Visio and PowerBI is a plus.
• Strong organizational, time-management, and multitasking skills with high attention to detail.
• Excellent verbal and written communication skills with the ability to maintain strict confidentiality.
• Punctual, reliable, and able to work both independently and collaboratively.