Assistant Project Manager

Doyon Management Services (DMS) provides Design-Build and General Construction Services on demolition, new construction, renovations, repairs, and civil projects at government-owned facilities and military installations.

The Assistant Project Manager Associate (PMA) supports the management of construction projects by assisting in planning, monitoring progress, and communicating with stakeholders. They help prepare project documentation, provide support in various project tasks, and ensure compliance with regulations and quality standards. Additionally, they contribute to problem-solving efforts and administrative tasks to ensure projects are completed successfully and efficiently.

ESSENTIAL FUNCTIONS:

• Utilize VISTA Project Management system for assigned duties
• Support the project manager in administrative tasks, such as organizing meetings, maintaining project files, and updating project documentation
• Manage subcontractor and owner pay applications, including drafting, approval coordination, and documentation
• Monitor project progress and ensuring adherence to schedules and budgets
• Generate change orders for customers and subcontractors
• Collaborate on project financial reporting with supervisors
• Complete Estimate Amount to Complete (EAC) process in Vista
• Coordinate and respond to Request for Proposals (RFPs) with other departments
• Manage project documentation, including daily reports, quality control plans, and submittals
• Prepare and manage project submittal and deliverables
• Generate Purchase Requisitions and Orders
• Estimate time and manpower requirements for project bids
• Coordinate construction schedule and update project schedules
• Collaborate with Superintendents, QC Managers, Site Safety Officers, and Foremen
• Perform field inspection and coordination
• Manage project start-up and closeout processes
• Travel to job sites and regional offices as needed
• Other duties as assigned

KNOWLEDGE, SKILLS & ABILITIES:

• Possess or acquire skills to manage duties using VISTA Project Management system
• Understand technical and administrative aspects of construction project management phases
• Thoroughly grasp construction project lifecycle
• Write effective, persuasive business correspondence, and understand reports from other sources
• Strong oral and written communication
• Facilitate clear communication in multidisciplinary environment
• Knowledgeable about government contracting and regulations
• Establish effective relationships with employees, customers, subcontractors, and public
• Proficient with MS Office Suite, scheduling, and VISTA project management software
• Understand and apply federal, state, and city regulations

CORE COMPETENCIES:

• Commitment to Excellence - Identifies what needs to be accomplished and takes action to achieve a standard of excellence beyond job expectations.
• Corporate Values - Understands, embraces, and integrates Doyon corporate values into everyday duties and responsibilities.
• Customer Service - Identifies and responds to current and future needs by providing excellent service to internal and external customers.
• Safety and Security - Promotes a safe work environment for co-workers and customers.
• Teamwork - Resourceful team player that builds, strengthens, and maintains collaborative relationships with others inside or outside the organization.

JOB SPECIFIC COMPETENCIES:

• Attention to Detail - Ensures one’s own and other’s work and information are complete and accurate.
• Planning and Organizing - Systematically develops plans, prioritizes, organizes, and manages resources to accomplish business goals within a specified time.

QUALIFICATIONS:

Required:

• Bachelor’s degree in Construction Management, Mechanical, Electrical, Civil Engineering, a related field, or equivalent work experience
• Minimum 3 years direct project management experience in commercial, civil, or federal government projects
• Experience working on construction projects with the U.S. Army Corps of Engineers (USACE) and/or the Naval Facilities Engineering Command (NAVFAC)
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook), with emphasis on Excel
• Proficient in project management software, preferably VISTA
• Demonstrated experience in federal government construction processes
• Ability to manage assigned tasks and small projects

Preferred:

• Experience working on construction projects with the U.S. Army Corps of Engineers (USACE) and/or the Naval Facilities Engineering Command (NAVFAC)

WORKING ENVIRONMENT: The employee is exposed to diverse environmental conditions, both indoors and outdoors. While the majority of the work is conducted in a jobsite office and professional office setting, regular and frequent activities also take place at a project jobsite. All tasks entail interacting with individuals of varying functions, personalities, and abilities, encompassing both professional and non-professional backgrounds.

PHYSICAL DEMANDS: The work typically involves sedentary tasks, with occasional requirements for walking, standing, bending, and carrying items weighing up to forty pounds. Essential vision abilities for this role include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. During job duties, the employee is regularly expected to sit, use hands for various tasks, reach with hands and arms, and communicate verbally. Travel is required.

REASONABLE ACCOMMODATION: It is Doyon’s business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

SALARY & BENEFITS: Salary range for this position is $81,963.00-$122,945.00 per year. Exact compensation will vary based on skills, experience, education, certifications, and work location. Employees are eligible to enroll in medical, vision, dental, flexible spending, employee assistance program, group and voluntary life and disability insurance and 401(k) retirement plan. Paid Time Off, 10 paid holidays, 5 bereavement and 10 jury duty paid leave.
REASONABLE ACCOMMODATION: It is Doyon’s business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.
 
PREFERENCE STATEMENT: Doyon grants preference to qualified Doyon Shareholders first, and second to qualified shareholders of other Alaska Native corporations that grant a similar preference in all phases of employment and training, which include, but are not limited to hiring, promotion, layoff, transfer, and training.
PAY TRANSPARENCY STATEMENT: Doyon will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
 
This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.
 
A review of this position has excluded marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills or abilities.
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We are an equal opportunity employer and comply with all non-discrimination obligations, including the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) and Section 503 of the Rehabilitation Act. 

We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity or national origin, disability, veteran status, and other protected characteristics. The EEO is the Law, and the poster is available  . For questions on the job posting contact View phone number on careers-doyon.icims.com

If you need assistance or special accommodations during the application process, please contact the appropriate Human Resources Department at  View email address on careers-doyon.icims.com