Entry-level Project Information Specialist

Company Description

Work with Us. Change the World. At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations. There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world. We're one global team driven by our common purpose to deliver a better world. Join us. Job Description

AECOM is seeking an Entry-Level Project Information Specialist for our Alabama Transportation team to be based out of our Birmingham, AL office on a hybrid basis to serve in a Project Management Assistant capacity. This is an internal support position. The following is a list of responsibilities for the role, but it will not be limited to: Works with company financial systems and document/file management requirements (including naming conventions, version control, approvals, and retention). Develops proficiency in the use of company cornerstone systems and financial tools; produces cost, schedule, and progress data in the formats required to manage and control the work. Maintains organized project management files (budgets, forecasts, trends, change logs, commitments, earned value reports, and supporting backup) and ensures information is traceable, auditable, and stored in the correct project repository. Understands financial terminology, metrics, and reporting requirements; recognizes the downstream cost and schedule impacts of project decisions and field actions. Develops knowledge of accounting principles and how they relate to cost coding, accruals, commitments, and revenue/cost recognition (as applicable). Supports the monthly invoicing effort by coordinating required inputs, validating supporting documentation, tracking invoice status, and maintaining invoice files in accordance with project procedures. Supports invoice management and file controls by verifying backup, tracking invoice status, and may participate in reviewing and approving contractor/vendor invoices in accordance with contract terms and project procedures. Applies earned value methodology concepts and supports maintenance of EV files (rules of credit, progress measurement, and reconciliation between cost, schedule, and progress). Collects and analyzes manpower, labor hour, and labor cost data versus budget limitations; maintains time/phasing backup and supports productivity tracking and reporting. Collects and analyzes data for tracking actual costs versus funding limitations; supports funding drawdown/usage reporting and flags potential overrun risks early. Assists in tracking purchase orders and subcontract commitments, change orders, and expenditures; maintains a commitments log with proper documentation, version history, and approval records. Assists with monitoring and control of baseline budgets. Supports performance management and cost/schedule integration by helping reconcile discrepancies between progress, earned value, schedule status, and cost reports. Supports project reporting by compiling inputs, validating data consistency, and ensuring report packages are complete, correctly stored, and distributed using controlled file practices. Participates in project cost review meetings by preparing files, presenting variance drivers (as requested), capturing actions, and filing minutes/action logs in the approved repository. Gathers data for procedure development and continuous improvement; helps implement standard project controls templates, checklists, and file structures to improve consistency and compliance.• Under direct supervision, follows standard procedures, processes and techniques to accomplish assigned tasks. Performs data entry into an electronic document management system. Resolves routine questions and problems and refers more complex issues to higher/more experienced levels. May prepare and maintain project filing system. Assists in the receiving, processing, monitoring, and expediting of internal and external distribution of engineering and supplier documentation. Qualifications

Minimum Qualifications: Bachelor's degree in Finance, Accounting, Construction Management or a related field. Preferred Requirement: 1+ years of experience in cost management, cost control, schedule monitoring, or project accounting within small/medium infrastructure programs (this can include internship, projects or other work experience). Proficiency in MS Office and other cost management software tools and applications to document and illustrate cost performance. General understanding of program controls and the interdependencies between cost, schedule, risk, and scope. General organizational and effective communication skills. Additional Information

Relocation assistance is not available for this position. Sponsorship for US employment authorization is not available now or in the future for this position. At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously.

To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment. About AECOM AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options ,

well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan. AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com. What makes AECOM a great place to work You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community—where you have the freedom to grow in a world of opportunity. As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines. State/Province: AlabamaBusiness Group: DCSLegal Entity: AECOM Technical Services IncBusiness Line: TransportationWork Location Model: HybridOperating Group: AmericasPrimary Location: US - Birmingham, AL - 3800 Colonnade Compensation: USD 75000 - USD 85000 - yearly