PERSONNEL SPECIALIST

Job Description And Duties Individuals who are eligible for Training and Development assignment may also be considered for this position (s). Under the general direction of the Personnel Supervisor I, the Personnel Specialist will prepare and submit all necessary personnel documentation for a caseload of specific units on a 180:1 ratio of employees, within established time frames. The Specialist will ensure the timely processing of appointments, separations, transfers, and collections on overpayments. Calculate and request all premium pay on a monthly basis, including 7k calculations for Correctional Officers. Ensure all benefits are processed within established time frames. Maintain accurate leave balances in the California Leave Accounting System (CLAS) and manual tracking of leave balances for exception employees. Ensure and maintain confidentiality of the highly sensitive information maintained in the Personnel Office and over the various computer systems. Determine appropriate coding and input data into the PIMS system in order to document employment history for a caseload of specific units of employees (ratio is 180:1). Certify attendance via Master Pay Certification (MPC) and various payroll documents. Establish accounts receivables (AR) in a timely manner, following-up on ARs to ensure collection process is maintained until overpayment is repaid and documenting results on the Monthly Accounts Receivable Report in BIS. Process and track garnishments. For rank and file custody staff, calculate and apply 7k rules for overtime, docks, and lump sum payments on an ongoing basis. Process Employee Action Requests (EARs). Ensure timely processing of overtime for Custody, Non-Custody and Custody non-7k staff by determining correct payment and requesting pay via the PIP system. Ensure timely processing of education pay, bilingual pay, senior officer pay, holiday pay, shift differential, Institutional Worker Supervisory Pay (IWSP) and Self Help Sponsor Pay for custody and non-custody staff on a monthly basis via the PIP system and/or the PIMS applications. Process and track all employee benefit documentation. Input Health Benefit enrollments/changes into the CalPERS and Affordable Care Act Systems. Complete Non-Industrial Disability (NDI) forms and request NDI pay from EDD approvals for all staff. Provide information on State Disability Insurance (SDI) for qualifying staff and update employment history as needed. Process uniform allowance on an annual basis for all staff and on a monthly basis for qualifying staff. Calculate and key lump sum payments for Non-Custody and Non-7k Custody staff. Complete employment verifications. Complete Family Medical Leave Act (FMLA) time verifications when requested by the Return to Work Coordinator. CDCR/CCHCS employees are encouraged to use their existing CDCR email address on their job application. Note: Main communication for this position will be through email. Please ensure you have a valid email address on your application. You will find additional information about the job in the Duty Statement. Working Conditions San Quentin Rehabilitation Center (SQRC), established in 1852, is California’s oldest correctional institution and is located in historic Marin County, overlooking the San Francisco Bay just 12 miles north of the Golden Gate Bridge. San Quentin Rehabilitation Center (SQRC) - (ca.gov) Additional Documents Job Application Package Checklist Duty Statement Position Details Job Code #: JC-534376 Position #(s): 095-261-1303-XXX Working Title: Personnel Specialist Classification: PERSONNEL SPECIALIST $4,030.00 - $5,044.00 A $4,632.00 - $5,807.00 B $4,799.00 - $6,008.00 C $5,184.00 - $6,488.00 D New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable. # of Positions: 1 Work Location: Marin County Telework: In Office Job Type: Permanent, Full Time Work Shift: 6:30 AM -2:30 PM Work Week: Monday - Friday Department Information Vision We enhance public safety and promote successful community reintegration through education, treatment and active participation in rehabilitative and restorative justice programs. Mission To facilitate the successful reintegration of the individuals in our care back to their communities equipped with the tools to be drug-free, healthy, and employable members of society by providing education, treatment, rehabilitative, and restorative justice programs, all in a safe and humane environment. Commitment The California Department of Corrections and Rehabilitation (CDCR) and the California Correctional Health Care Services (CCHCS) are committed to transforming the correctional landscape to create safer, more professional, and more fulfilling environments for our employees, the incarcerated population, and those supervised in our communities. Through systemwide improvements grounded in proven and emerging practices, we aim to strengthen rehabilitation, enhance workplace satisfaction, and support successful reentry into the community through our institutions, parole, and community partnerships. Our shared mission is to promote safety, wellness, and human dignity while fostering positive change for all those who live and work within our institutions and communities. CDCR and CCHCS are committed to building an inclusive respectful workplace. We are determined to attract and hire candidates from all communities and empower employees from a variety of backgrounds, perspectives, and personal experiences. We are proud to foster inclusion and drive collaborative efforts at all levels of the Department. CDCR and CCHCS strive to collaborate with the community to enhance public safety and promote successful community reintegration through education, treatment and active participation in rehabilitative and restorative justice programs. Incumbents establish and maintain cooperative working relationships within the department, other governmental agencies, health care partners, and communities. CDCR/CCHCS values all team members. We work cooperatively to provide the highest level of health care possible to a diverse correctional population, which includes medical, dental, nursing, mental health, and pharmacy. We encourage creativity and ingenuity while treating others fairly, honestly, and with respect, all of which are critical to the success of the CDCR/CCHCS mission. Founded in 1885, the California Department of Corrections and Rehabilitation (CDCR) is one of the nation’s largest and most diverse correctional departments in the country. We are dedicated to enhancing public safety through the safe and secure incarceration of individuals in our care, by providing effective parole supervision, and implementing rehabilitative strategies for their successful reintegration into our communities. Special Requirements Do not include any confidential information on any documents you submit for a job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birthdate, student identification number, driver’s license number (unless required), basis of eligibility, examination results, LEAP status, marital status, and age. Confidential information on the first page of applications submitted electronically online, such as Easy ID number, SSN, examination related information, and driver’s license number will automatically be redacted upon submission. Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are meeting Minimum Qualifications with education, you should include your unofficial transcripts/diploma for verification. Official transcripts may be required upon appointment. If it is determined an applicant does not meet the Minimum Qualifications, the candidate will be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the position. Candidates who have been withheld may file an appeal with the State Personnel Board. Applicants who completed their education outside of the US (with foreign degrees/transcripts) must obtain and submit verification of U.S. course/degree equivalency. Foreign education credential evaluation services can be found at NACES | National Association of Credential Evaluation Services. Candidates new to CDCR/CCHCS are required to submit to a background investigation process utilizing Live Scan Fingerprinting, as well as a Tuberculosis test/evaluation prior to appointment, followed by department annual Tuberculosis testing/evaluation thereafter. When submitting supporting documents, PDF file format is preferred. CDCR/CCHCS utilizes E-Verify to confirm candidate’s identity and employment authorization. For more information about E-Verify, you may go to This advertisement may be used for other vacancies that occur during the life of this recruitment. Desirable Qualifications Willingness to promote an inclusive workplace that empowers employees from a variety of backgrounds, perspectives, and personal experiences. Benefits Benefit information can be found on the California Department of Human Resources (CalHR) website, and the CalPERS website, Information on benefits afforded by membership in the California Public Employees’ Retirement System can be found on the CalHR Salary and Benefits website at Information on the benefits and protections provided to public employees by the State Civil Service Act can be found on the CalHR website at principles.aspx. Additional benefit information can be found on the CalHR California State Civil Service Employee Benefits Summary website at Civil-Service-Employee-Benefits-Summary.aspx. This webpage is intended to provide general information. Benefit eligibility may be based on job classification, bargaining unit, time base and length of appointment. Contact Information The Human Resources Contact is available to answer questions regarding the position or application process. Human Resources Contact: Yolanda Manzo View phone number on click.appcast.io View email address on click.appcast.io EEO Contact EEO Office View phone number on click.appcast.io California Relay Service: View phone number on click.appcast.io (TTY), View phone number on click.appcast.io (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Examination Information To obtain list eligibility for the Personnel Specialist before applying for the position, you must first take and pass the Personnel Specialist examination found here: Exam Bulletin Personnel Specialist (ca.gov) Minimum Qualifications One year of experience in the California state service performing office duties at a level of responsibility equivalent to an Office Assistant, Range B. Or II. Two years of office experience. [Academic education above the 12th grade may be substituted for one year of the required general experience on the basis of either (a) one year of general education being equivalent to three months of experience; or (b) one year of education of a business nature being equivalent to six months of experience.]. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants. #J-18808-Ljbffr