Reservations Manager

Please see Special Instructions for more details. Job Posting Information Posting Number Posting Number PG195155SP Internal Recruitment Internal Recruitment No Working Title Working Title Reservations Manager Anticipated Hiring Range Anticipated Hiring Range $55,608-$57,276 Work Schedule Work Schedule M-F, 8am-5pm; with flexibility for additional hours, including occasional evenings and weekends. Job Location Department About the Department Campus Enterprises is NC State University’s division of retail and hospitality organizations — NC State Dining, NC State Stores, Lonnie Poole Golf Course, NC State Student Centers (Witherspoon and Talley), and the One Card Office. Each department is dedicated to providing service excellence, value and enrichment of the student experience in support of academic success. The NC State Student Centers provide a clean, safe, and welcoming environment for the NC State community with a professional and collaborative staff. In support of the university’s educational mission, the Student Centers will provide high-quality support to events and activities that will enrich the student experience, provide added value to the University, and increase efficiency in university operations. Through formal and informal experiences, the NC State Students Centers serve as a cornerstone for student growth, learning, and involvement, including an environment prioritizing students leading operations. Wolfpack Perks and Benefits As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone. Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership , and Wellness Programs that aim to build a thriving wolfpack community. Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered. The Reservations Manager plays a key role within the NC State Student Centers team, overseeing the daily operations of the reservations unit and ensuring exceptional service delivery for campus and external clients. This position supervises the reservations staff responsible for managing reservations, client communications, and event logistics across Talley Student Union, Witherspoon Student Center, Harris Field, Stafford Commons, and other outdoor locations. As a hands‑on operational leader, the Reservations Manager processes reservation and event requests, guides clients through event planning requirements, and coordinates services with campus partners to ensure seamless event execution. Key Responsibilities: Operational Strategy — Develop and implement efficient processes for handling reservation requests and managing event services, including prioritizing event requests based on event size, complexity, and venue requirements. Client Coordination — Confirm reservations, meet with clients for complex events, and determine event setup and audio‑visual needs. Campus Partner Collaboration — Coordinate event services with catering, security, streaming/recording, transportation, fire and life safety, risk management, grounds, building services, and other university partners. Risk & Emergency Management — Serve as the department’s primary contact for Emergency Management and Mission Continuity for high‑risk events and day‑of risk mitigation. Staff Supervision — Hire, train, schedule, and evaluate the reservations staff. If you have professional experience in student union operations or a similar high-volume event environment and a proven track record of client satisfaction and providing professional direction, we encourage you to apply. Why Join NC State Student Centers? You will be at the heart of campus life, ensuring that our facilities remain a vibrant hub for student engagement and professional events. We value leaders who are committed to the NC State mission and who possess the technical savvy to navigate complex human resources and reservation processes. Other Responsibilities Model the Division’s mission and values, introduce the Division’s mission and values to the employees, and foster a positive, cohesive workplace and congeniality among co-workers. Understand the goals and culture of the organization, and understand how employees’ work activities, teamwork, and customer service impact clients. Work with your supervisor and colleagues to understand these goals and the culture. Adhere to all University policies, procedures, and regulations, and Division standard operating practices and protocols. Perform other duties as assigned to ensure Student Centers business needs are met. Qualifications Graduation from high school and two years of progressively responsible administrative/office management experience; including some experience as a lead worker; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions. Preferred Qualifications Experience in large student union events or similar environments. Experience with Mazevo or EMS (event management), Google Workspace, Calendly, and Trello. Knowledge of state, UNC System, and University PRRs related to Use of University Space for events and solicitation. Strong written and verbal communication skills to effectively communicate with customers, peers, and supervisors; and professionally communicate with multiple levels of employees within the University. Ability to work in a fast-paced environment with strict deadlines. Required License or Certification Valid NC Driver’s License required within 60 days of hire. State vehicle furnished to drive to events or other Campus Enterprises locations. Valid NC Driver's License required Valid NC Driver's License required Yes Commercial Driver's License Required? Commercial Driver's License Required? No Recruitment Dates and Special Instructions Job Open Date Job Open Date 08/03/2026 Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.) Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.) 08/07/2026 Special Instructions Position Number Position Number 00111186 Position Type Position Type SHRA Position Classification Band Title Position Classification Band Level Position Classification Band Level Journey Position Classification Salary Range Position Classification Salary Range $ 37,851 - $ 70,414 Salary Grade Equivalency Salary Grade Equivalency NC10 Alternate Option If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations. Full Time Equivalent (FTE) (1.0 = 40 hours/week) Full Time Equivalent (FTE) (1.0 = 40 hours/week) 1.0 Appointment Appointment 12 Month Recurring Mandatory Designation - Adverse Weather Mandatory Designation - Adverse Weather Mandatory - Adverse Weather Mandatory Designation - Emergency Events Mandatory Designation - Emergency Events Mandatory - Fire/Explosions, Mandatory - Medical Emergencies, Mandatory - Hazardous Material Incidents, Mandatory - Transportation Accidents, Mandatory - Evacuations/Natural Hazards, Mandatory - Utilities/Infrastructure Failure, Mandatory - Threats of Violence/Terrorism/Interpersonal Emergencies Time Limited Position Time Limited Position No Time-Limited Appointment Length (if applicable) Department Id Department Id 477001 - Student Centers Operations EEO NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact View phone number on click.appcast.io to speak with a representative of the Office of Equal Opportunity. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit. NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. Supplemental Questions Required fields are indicated with an asterisk (*). * How did you learn of this opportunity? NCSU Website Job Alert (automated email from our system) NCSU Executive Search Services Monster.com CareerBuilder.com InsideHigherEd.com Other Online Job Board Carolina Job Finder / Employment Guide Job / Career Fair The Chronicle of Higher Education Professional Journal Print Advertisement (Newspaper / Periodical) Professional Organization Direct Contact from NCSU HR Representative / Recruiter NCSU Employee Referral Social Media (LinkedIn, Twitter, Facebook, Other) Other If you learned about this vacancy from "other source" or "other website", please provide the source. (Open Ended Question) * Please describe your supervisory experience below. (Open Ended Question) * Describe your experience working with event management software. (Open Ended Question) * Do you have experience working with student employees on a college campus? If yes, explain (Open Ended Question) * A valid NC driver’s license is required for this position and must be maintained as a condition of employment. Do you have a valid NC driver’s license or will you obtain it within 60 days of start date? Yes, I have a valid NC driver’s license and understand that it must be maintained as a condition of employment. Yes, while I do not currently have a valid NC driver’s license, I will obtain it within 60 days of hire and maintain it as a condition of employment. No, I do not currently have a valid NC driver’s license, and I will not obtain it. Required Documents Resume Cover Letter Optional Documents NC STATE UNIVERSITY RALEIGH, NC 27695 PHONE: View phone number on click.appcast.io #J-18808-Ljbffr