Executive Assistant to Vice President

Executive Assistant to Vice President

The Chabot-Las Positas Community College District is seeking an Executive Assistant to the Vice President of Student Services for Las Positas College in Livermore, California. Under general direction, perform a variety of highly responsible, complex, and sensitive administrative and secretarial duties in support of an assigned Vice President's Office; process administrative details not requiring the immediate attention of the executive staff member including the coordination of functions, communication of policy, the preparation of reports, and other administrative tasks.

Representative Duties - The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional duties not listed, but within classification.

Minimum Education and Experience - Any combination of the following would provide a typical way to obtain the required knowledge and abilities. Education/Training: Equivalent to the completion of the twelfth grade supplemented by two years of college level course work or specialized training in business, secretarial science, office automation, or a related field. Experience: Five years of increasingly responsible secretarial experience involving a high level of public contact, use of computer and office applications, and providing secretarial support to executive and management staff, preferably in an administrative office in an educational environment.

Minimum Qualifications - The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.

Desirable Qualifications

Job Work Schedule - 40 hours/week, Monday Friday, 8:00 a.m. 5:00 p.m., hours may vary depending on department needs, occasional evening and weekends required as needed, 12 months/year.

Physical Demands and Working Environment - The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment: Work is performed primarily in a standard office setting. Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.

EEO Statement - It is the policy of this District to provide equal opportunity in all areas of employment practices and to assure that there shall be no discrimination against any person on the basis of sex, ancestry, age, marital status, race, religious creed, mental disability, medical condition (including HIV and AIDS), color, national origin, physical disability, family or sexual preference status and other similar factors in compliance with Title IX, Sections 503 and 504 of the Rehabilitation Act, other federal and state non-discrimination regulations, and its own statements of philosophy of objectives. The District encourages the filing of applications by both sexes, ethnic minorities, and the disabled.

Posting Detail Information

Posting Number - AS856P

Open Date - 10/15/2026

Close Date - 11/12/2026

Open Until Filled - No

Notification to Applicants - The Chabot-Las Positas Community College District reserves the right to close or not fill any advertised position

Instructions for Personal Qualifications Statement - The purpose of the personal qualifications statement is for you to provide information on how your education and experience relate to the requirements and duties of the position. There is no form to complete. Applicants are requested to provide their personal qualifications statement by uploading a document, the same way as you do for your cover letter.

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed To Apply

Required Documents

1. Resume
2. Cover Letter
3. Personal Qualifications Statement

Optional Documents

1. Transcripts/Credentials/Licenses
2. Other Document

Chabot-Las Positas Community College District