Receptionist

Campus Office Receptionist

Primary Purpose: Under close supervision provide reception and clerical assistance for the efficient operation of the campus office.

Qualifications:

• Education/Certification: High school diploma or GED
• Special Knowledge/Skills: Proficient keyboarding skills Effective organization, communication, and interpersonal skills Ability to understand and follow detailed written and verbal instructions Ability to operate multi-line phone system Experience: Secretarial or clerical experience

Major Responsibilities and Duties:

• Reception and Phones
• Receive and direct incoming calls, take reliable messages, and route to appropriate staff.
• Greet and direct campus visitors. Maintain visitor log and issue visitor passes.
• Assist parents in checking students in and out of school.
• Instruct student aides accordingly in order to perform various tasks in front office.
• Prepare and make school announcements as needed.
• Assist with the receipt and distribution of student materials, including homework requests.
• Distribute weekly student grade check sheets.
• Assist with substitutes for the campus.
• Receive, sort, and distribute mail, messages, documents, and other deliveries.
• Other
• Provide clerical assistance as needed including assisting with the scheduling of appointments.
• Compile, maintain, and file all reports, records, and other documents as required (collecting monies, selling athletic ticks to students and public, etc.).
• Be available by phone, email, or video conferencing to confer with district personnel, students, and/or parents.
• Communicate with students or parents on a regular basis via phone or video conference, email, or districtapproved website.
• Maintain confidentiality.
• Follow district safety protocols and emergency procedures.

Supervisory Responsibilities: None

Mental Demands/Physical Demands/Environmental Factors:

• Tools/Equipment Used: Multi-line phone system; standard office equipment including personal computer and peripherals
• Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
• Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
• Lifting: Occasional light lifting and carrying (less than 15 pounds)
• Environment: My work prolonged or irregular hours
• Mental Demands: Work with frequent interruptions; maintain emotional control under stress